02/24/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
FEBRUARY 24, 2009

President Rich called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Mrs. Mull, Ms. Ower, Mrs. Smith, and Mr. Rich. Absent: Mr. Andersson and Mrs. Taylor.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator and Rosemary Kauth, Circulation/Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda and amended it to accommodate guests.
MOTION: Mrs. Smith moved to adopt the agenda as amended. Second: Mrs. Mull.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

Roz Bonar and Michael Snipes from Executive Service Corps introduced themselves and presented a timetable for the personnel project.

MINUTES: The minutes from the October 28, 2008 regular meeting were presented.
MOTION: Ms. Ower moved to approve minutes from the October 28, 2008 regular meeting as presented. Second: Mrs. Smith.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain:-0- Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated January 31, 2009 was presented.

BILLS: The bills for January-February were presented.
MOTION: Mrs. Smith moved to approve payment of checks #32720 through #32815 and wire transfers, with check #32743 being void, in the amount of $156,781.53. Second: Mrs. Mull.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS:
MOTION: Mrs. Smith moved to authorize a transfer of $200,000 from the Illinois Funds Investment account to the First Midwest Bank Super Checking account. Second: Mrs. Mull.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no Finance or Executive Committee reports.

The Friends of the Library will hold their annual meeting on 3/14/09 at 11:00 a.m.

Ms. Ower reported that each NSLS trustee is to visit two legislators at least four times. She has been assigned JoAnn Osmond and Keith Farnham. She reminded trustees that Annual Legislative Day is 4/23/09 in Springfield.

Mrs. Mull reported that there were five participants in the After School Program last week.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for January and added that the Legislative Breakfast (February 16) was productive as well as enjoyable, as were the Boys & Girls Club “Have a Heart” banquet (February 13) and the Zion Chamber of Commerce banquet (February 21). She expressed appreciation for the staff and trustee participation at these events.

Communications – The following communications were presented:

• Thank you notes from staff for It’s All Good gift cards.
• Suspension letters for Nixon and Munoz.
• A reply to a complaint about service.
• A reply to a question about computer time limits.
• A reply to a question about fiction DVD sets.
• A reply to a question about Friday hours.
• A thank you to the Lake County Coin Club for donated books.
• An answer to a subpoena for video tape surveillance.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS: Sean Hughes’s resignation was presented.
MOTION: Mrs. Mull moved to accept Sean Hughes’s resignation.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

Trustees discussed the staff dress code, which will be changed to read, “Dress and grooming should be appropriate for the job.”

MOTION: Mr. Rich moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District, and invited Ms. Hilyard to attend.
Second: Ms. Ower.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting reconvened in open session at 7:41 p.m.

MOTION: Ms. Ower moved to extend an additional five days of vacation leave to the library director, per policy.
Second: Mrs. Mull.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0-
Motion carried.

ADJOURNMENT:
MOTION: Ms. Ower moved to adjourn the meeting. Second: Mrs. Mull.
Roll Call: Aye: Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:42 p.m.

Approved: March 24, 2009
Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara