02/24/15 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
February 24, 2015

President Pro-tem called the meeting to order at 6:30 p.m.

ROLL CALL
Present: Yadira Guzman; Mary E. Martin; Beverly Mull; Stephanie Smith*; Matthew St. Cyr.; and Wendy Driver. Absent: George Andersson. Staff Present: Carol Dolin; Elsie Martinez; Sarah Washkoviak; and Rosemary Kauth. Visitors present: Jacqueline Holmes, Candidate for Trustee; Amy Onan, Candidate for Trustee; and Olivia F. Lakso, district resident.

AGENDA
Mr. St. Cyr presented the agenda.
Motion: Mrs. Guzman moved to adopt the agenda as presented. Second: Mrs.  Martin. Roll Call: Aye: Guzman; Martin; Mull; St. Cyr. Nay: None. Abstain: Driver. Motion carried.

COMMENTS BY VISITORS
Ms. Lakso spoke about Black History Month and the deep connection of local residents with the Underground Railroad. She referenced the Community of Character initiative and recommended that the library provide programming to highlight the courageous history of cooperation between white and black populations throughout the community’s history.

*Mrs. Smith entered at 6:36 p.m.

MINUTES
The minutes of the 01/27/15 regular meeting were presented. Motion: Mrs. Guzman moved to adopt the minutes of the 01/27/15 regular meeting as presented. Second: Smith. Roll Call: Aye: Guzman; Martin; Mull; Smith; St. Cyr. Nay: None. Abstain: Driver. Motion carried.

The minutes of the 01/27/15 regular meeting Executive Session were presented. Motion: Mrs. Guzman moved to adopt the minutes of the 01/27/15 regular meeting Executive Session as presented. Second: Smith. Roll Call: Aye: Guzman; Martin; Mull; Smith; St. Cyr. Nay: None. Abstain: Driver. Motion carried.

TREASURERS AND INVESTMENT REPORTS
The Treasurer’s and Investment report for January 2015 was presented.

BILLS
The list of bills for February 2015 was presented for approval. Motion: Mrs. Smith moved to approve payment of wire transfers and checks #39543-39607, in the amount of $178,228.32. Second: Mrs. Martin. Roll Call: Aye: Driver; Guzman; Martin; Mull; Smith; St. Cyr. Nay: None. Abstain: None. Motion carried.
REPORTS
Mrs. Mull reported that she set a challenge for students to disconnect from everything else and read for 20 minutes. She also encouraged parents to read with their children for 20 minutes. One boy and one girl accepted the challenge so far.

Mrs. Driver has returned and is ready to resume the Strategic Planning Process. She would like to schedule Strategic Planning Task Force meetings at 6:30pm on March 10 and March 17 to prepare a report to the full board at the March 24 Regular Board Meeting.

LIBRARY DIRECTOR’S REPORT
Mrs. Dolin presented the statistical, narrative and incident reports for January 2015. Mrs. Martinez spoke about middle school students who participated in the ALA Midwinter Conference and their opportunity to present the experience to the school board. Mrs. Washkoviak spoke about her interactions with graphic novel authors and artists and the unique way this literature can reach children. Mrs. Dolin thanked the Board for their ongoing support for library staff and administration to pursue professional development.

COMMUNICATIONS
The following communications were presented:

• Photos from MLK Day of Service, Read-a-thon, Arm Knitting, Potato Chips, Dream, Stuffed Animal Birthday Party, and the Chamber Sock Hop.
• A thank you note from St. Baldrick’s Foundation for gift bags for their silent auction.
• An email response to a patron who asked for information about Board Meetings.
• A follow up email response to a meeting with two residents who requested a more prominent Black History Month display.
• A thank you letter with membership card from the Illinois Library Association.
• A thank you letter and pictures from the Coalition for Healthy Communities for participating in the 9th Annual Corporate Adult Community Spelling Bee.
• A staff compliment for Robyn.
• Suspension notices for Jackson-Davis, Jordan, Lindsey, and Brackett.

ACCENTUATE THE POSITIVE
Staff reported that our grant funded projects, El Dia and the ELL Parent University are underway. The library is working closely with area schools, the Coalition for Healthy Communities Literacy Task Force, A Safe Place, and others and it is nice to see so many groups in the community focused on literacy and character. The Circulation staff members are taking a proactive role to improve the accuracy of cash register transactions.

TRUSTEE DEVELOPMENT
Mrs. Driver will present a summary of chapter 14 from Trustee Facts File, Fourth Edition at the March regular Board Meeting.

UNFINISHED BUSINESS
There was no unfinished business.

NEW BUSINESS
The library plans to host a Juneteenth event to commemorate Emancipation Day and to kick off Summer Reading.

Mrs. Guzman presented a letter of resignation from the Board of Trustees, effective 4/1/15.

EXECUTIVE SESSION
Motion: Mrs. Smith moved to enter Executive Session under 5 ILCS 120/2(c)(1) and 5 ILCS 120/2(c)(21) and invited Ms. Dolin to attend. Second: Mrs. Guzman. Roll Call: Aye: Driver; Guzman; Martin; Mull; Smith; St. Cyr. Nay: None. Abstain: None. Motion carried.

The board reconvened in open session at 7:27 p.m.

EXECUTIVE SESSION MINUTES REVIEW
Motion: Mrs. Driver moved to release the minutes of the 3/26/13, 4/23/13, 9/24/13, 3/25/14, 5/7/14, 5/27/14, 7/12/14, 7/29/14, 7/31/14, and 8/26/14 regular meeting Executive Session as presented and to retain the minutes of the 6/24/14, 7/22/14, 8/12/14, 9/23/14, 10/28/14, 11/25/14, 01/27/15 regular meeting Executive Sessions. Second: Mull. Roll Call: Aye: Driver; Guzman; Martin; Mull; Smith; St. Cyr. Nay: None. Abstain: None. Motion carried.

ADJOURNMENT
Motion: Mrs. Guzman moved to adjourn the meeting. Second: Mrs. Driver. Roll Call: Aye: Driver; Guzman; Martin; Mull; Smith; St. Cyr. Nay: None. Abstain: None. Motion carried.

The meeting adjourned at 7:28 p.m.

Approved: March 24, 2015
Signed: /s/ George Andersson, President
Attest: /s/ Mary E. Martin, Secretary

Recording Secretary: Carol Dolin