04/23/13 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
April 23, 2013

President Thomas Rich called the meeting to order at 6:36 p.m.
ROLL CALL: Present: George Andersson, Dana McCarthy, Beverly Mull, Stephanie Smith and Thomas Rich. Absent: Mary Martin. Staff present: Nann Blaine Hilyard, Tara Caldara, Elsie Martinez and Sarah Washkoviak. Visitors present: Yadira Guzman, candidate for trustee.

Mrs. Smith was appointed Secretary Pro Tem.
AGENDA: Mr. Rich presented the agenda.
Motion: Mrs. Mull moved to adopt the agenda as presented. Second: Mr. Andersson. Roll Call: Aye: Andersson, McCarthy, Mull, Smith and Rich. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the March 26, 2013 regular meeting were presented.
Motion: Mrs. Smith moved to approve minutes from the March 26, 2013 regular meeting as presented. Second: Mrs. Mull. Roll Call: Aye: Andersson, Mull, Smith and Rich. Nay: -0-. Abstain: McCarthy. Motion carried.

The minutes of the March 26, 2013 Executive Session were presented. Ms. Hilyard noted that Mr. McCarthy and Mrs. Mull should have been listed as absent.
Motion: Mrs. Smith moved to approve minutes from the March 26, 2013 Executive Session as corrected. Second: Mr. Andersson. Roll Call: Aye: Andersson, Mull, Smith and Rich. Nay: -0-. Abstain: McCarthy. Motion carried.

TREASURER’S REPORT: The treasurer’s report for March 2013 was presented. Ms. Hilyard reported that the tax extension figures have been received from the Lake County Clerk’s office and that the Partners in Reading 2013 campaign has raised $2,565 to date.

The investment report for March 2013 was presented.

BILLS: The bills for March were presented for approval.
Motion: Mr. McCarthy moved to approve payment of a wire transfer and checks #37830-37914 in the amount of $157,802.41. Second: Mrs. Smith. Roll Call: Aye: Andersson, McCarthy, Mull, Smith and Rich. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: There were no Finance Committee or Friends of the Library reports. Mrs. Mull reported that the After School Program is planning to visit Millennium Park for the end-of-the-year field trip.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative and incident reports for March and added that the job search for a security monitor has been extended to 4/30/13, the library has been selected to take part in the Edge Initative and that LIMRiCC has cancelled the Joint Self Insurance Program so Ms. Hilyard is meeting with our agent from Heil & Heil to discuss officer/employee liability coverage.

Trustees reviewed the committee report regarding a patron’s statement of concern about library materials and the incident report.

Accentuate the Positive included pictures of Ron Lewis’s contributions to the library during his seven years of employment. Ms. Hilyard handed out books as part of World Book Night and told Trustees that the Zion Benton Leadership Academy 2013 is seeking mentors. Mrs. Mull reported that she will be awarded the ALA Trustee Citation at the conference in June and that she is honored to represent our library.

COMMUNICATIONS: The following communications were presented:

• Thank you notes from students at Westfield School where Robyn Cain presented on the Monarch Reading Club.
• A thank you note from Brownie Troop #41667 for use of the Community Table.
• A thank you note from the Winthrop Harbor Lions for the video coupon donation for the Easter Egg Hunt.
• A thank you note from the Winthrop Harbor Lions for the placemat ad for the 27th Annual Winthrop Harbor Steak and Egg Breakfast.
• Notice from the Illinois State Library that the library has been awarded the FY2013 Illinois Public Library Per Capita Grant in the amount of $43,575.44.
• A response to a suggestion that the library have a rule about how kids wear their pants.
• A response to a suggestion that the library provide the date for a library card’s expiration.

Trustee Development – Mrs. Martin was not present to summarize Chapter 1, so it was tabled until the May meeting.

UNFINISHED BUSINESS: Mrs. Mull asked trustees if they saw the Black History Month display in Youth Services. Mr. Rich stated that he had. She stated that she was disappointed that the emphasis was on slavery and that there is much more to black history that can be celebrated. She stated that the library should do better moving forward and that staff should ask for assistance in planning next year’s event. Ms. Washkoviak noted that the books used in the display were from the Lincoln Legacy kits. Mr. McCarthy stated that people can volunteer to help plan next year’s celebration.

NEW BUSINESS:

Mr. Rich administered the Oath of Office to Yadira Guzman. Her term is six years, through 4/30/19.

Mr. McCarthy resigned effective 4/24/13 due to his election as a Village of Winthrop Harbor Trustee.

Trustees took a short break from the meeting to celebrate.

EXECUTIVE SESSION: The Board went into Executive Session at 7:40 p.m.
Motion: Mr. Rich moved to enter an Executive Session to discuss items, in accordance with 5 ILCS 120/2 (c) (1) and 5 ILCS 120/2 (c) (3). Mr. Rich invited Ms. Hilyard to attend. Second: Mrs. Smith. Roll Call: Aye: Andersson, Guzman, McCarthy, Mull, Smith and Rich. Nay: -0-. Abstain: -0-. Motion carried.

The meeting reconvened in open session at 8:00 p.m.

ADJOURNMENT:
Motion: Mr. Andersson moved to adjourn the meeting. Second: Mrs. Smith. Roll Call: Aye: Andersson, Guzman, McCarthy, Mull, Smith and Rich. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 8:01 p.m.

Approved: May 28, 2013
Signed: /s/ Thomas Rich, President
Attest: /s/ Mary E. Martin, Secretary

Recording Secretary: Tara Caldara