04/26/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
April 26, 2011

President Tom Rich called the meeting to order at 6:30 p.m.

ROLL CALL: Present:  Lauren Fleming, Brenda Harris, Mary Martin, Dana McCarthy, Beverly Mull, Stephanie Smith* and Thomas Rich.  Absent: George Andersson.  Staff present:  Nann Blaine Hilyard, Tara Caldara, Carol Cramer and Rosemary Kauth.  Visitors present: Dr. John Patenaude and Mrs. Christina Storino .

AGENDA:  Mr. Rich presented the agenda and added item X.b Procedure for filling trustee vacancy.
Motion:  Mrs. Mull moved to adopt the agenda as amended. Second: Mr. McCarthy.  Roll Call: Aye: Fleming, Harris, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: Dr. Patenaude from Maves Chiropractic Clinic presented donations gathered during the clinic’s Read Across America book drive.  New patients who donated five books or $25 received an initial exam.  Dr. Patenaude presented a cart full of books and a check for $50.

* Mrs. Martin entered at 6:35 p.m.  Mrs. Smith entered at 6:37 p.m.

Mrs. Christina Storino wanted to alert the Board that she has been insulted and humiliated by library staff when she was assigned to a computer in the lab among children; when she objected she said she was told she was being put at their level.  She also complained that her disks did not work on the ZBPL computers but worked fine at another library.

MINUTES:  The minutes of the March 22, 2011 regular meeting were presented.
Motion:  Mrs. Mull moved to approve minutes from the March 22, 2011, regular meeting as presented. Second: Mr. McCarthy. Roll Call: Aye: Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0-. Motion carried.

TREASURER’S REPORT:  The treasurer’s report dated March 31, 2011 was presented. Ms. Hilyard reported that the library received additional payments for the Per Capita Grant and Personal Property Replacement Taxes.

BILLS:  The bills for March/April were presented for approval.
Motion:  Mr. McCarthy moved to approve payment of checks #34701-#34743, with check #34715 being void, in the amount of $200,648.4. Second: Mrs. Smith.  Roll Call: Aye: Fleming, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There was no Finance Committee or Friends of the Library report.  The Finance Committee will meet in late May to discuss and approve the FY11-12 Budget.  Ms. Hilyard reported that Betsy Hastings has formally resigned as President of the Friends.  Mrs. Mull reports that The After School Program had 21 students on Monday and is planning outside activities.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative, and incident reports for March.  Mrs. Mull asked about Technical Services staff completing continuing education and Ms. Kauth stated that they typically fulfill their requirements early in the fiscal year.  Ms. Mull also asked why the library did not visit Zion Central Middle School during Teen Tech Week and was told that the library had not gotten a response to their offer.

ACCENTUATE THE POSITIVE: Mrs. Cramer reported a great Spring Break week, with record numbers attending programs; Mrs. Cramer also noted that the first Comic Celebration was a big success; Ms. Hilyard stated that the first Direct Sales Expo went very well; Ms. Caldara reported that the library has received a $26,000 Eliminate the Digital Divide grant; and Ms. Kauth reported that Sara Torrez has won the 2011 Robert P. Doyle Award, which will be presented at the Reaching Forward Conference of Library Assistants on May 6, 2011.  This prestigious award is in honor of ILA Executive Director Robert P. Doyle, a strong advocate for library support staff, encouraging their attendance at the Illinois Library Association Annual Conference.

COMMUNICATIONS: The following communications were presented:

• A copy of the Harbor Shores Community Newsletter, which prints library events.
• Peer-to-peer compliments for Tim Veit and Debbie Evans.
• A summary of Ms. Hilyard’s follow up to Direct Sales Expo vendors.
• A letter and Resolution of Thanks from the North Suburban Library System, along with a reimbursement check for van delivery.
• A thank you note to Ms. Kauth for ordering the Space DVD.
• Compliments for employees Fran Pataska, Sara Torrez (2), and Tim Veit.
• A thank you from Michaela Ashworth and Annika Porter for use of the lobby to sell items to raise funds for endangered animals.  The girls earned $150!

UNFINISHED BUSINESS:  There was no unfinished business.

NEW BUSINESS: Mr. Rich administered the Oath of Office to the newly elected trustees.

Trustees discussed the application process for the trustee vacancy and set an application deadline for Monday, May 16, 2011.

ADJOURNMENT:
Motion:  Mrs. Martin moved to adjourn the meeting.  Second: Mrs. Smith.  Roll Call: Aye: Martin, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:23 p.m.

Approved: May 24, 2011
Signed: Stephanie Smith, President Pro Tem
Attest: Dana McCarthy, Secretary Pro Tem
Recording Secretary: Tara Caldara