04/28/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
APRIL 28, 2009

President Rich called the meeting to order at 6:33 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Mull, Ms. Ower, Mrs. Smith, Ms. Taylor, and Mr. Rich. Absent: None.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation/Technical Services Coordinator; Scott Landy, President of the Grayslake Area Public Library Board; and the Taylor family.

AGENDA: Mr. Rich presented the agenda and added Item VI.c Authorize a Transfer of $150,000 and Item X.c Appoint Policy Review Committee.

MOTION: Mr. Andersson moved to adopt the agenda as amended. Second: Mrs. Smith.

Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:

There were no visitor comments.

MINUTES: The minutes from the March 24, 2009 regular meeting were presented.

MOTION: Mrs. Mull moved to approve minutes from the March 24, 2009 regular meeting as presented. Second: Mrs. Smith.

Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain:-0-. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated March 31, 2009 was presented. Ms. Hilyard expressed her concern about interest income and noted that the Per Capita Grant money is delayed due to the state’s budget situation.

BILLS: The bills for March-April were presented.

MOTION: Mrs. Taylor moved to approve payment of checks #32894 through #32977, with checks #32903, #32905 and #32971 being void, in the amount of $153,211.95. Second: Mrs. Smith.

Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments. Ms. Caldara asked trustees to authorize a $150,000 transfer from the Illinois Funds Investment account to the library’s Super Checking account.

MOTION: Mrs. Smith moved to authorize a $150,000 transfer from the Illinois Funds Investment account to the library’s Super Checking account. Second: Ms. Ower.

Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no Finance or Executive Committee reports.

The next Friends of the Library meeting is 5/9/09. Ms. Hilyard reported the IRS sent the Friends a refund check for taxes paid on lobbying expenses, which they claim was in error and are requiring a repayment of the money plus a penalty fee.

Ms. Ower reported that the NSLS board met at the Skokie Public Library.

Mrs. Mull reported that the After School Program is planning their summer field trip.

Ms. Hilyard presented an update on the personnel project.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for March. Ms. Kauth reported that the Reuse-A-Shoe program was successful, with 10 pairs collected for the Salvation Army and 166 shoes collected for Nike. Mrs. Mull stated her appreciation that Dorothy “Dot” Miller’s family asked that memorials be given to the library to purchase children’s books.

Zion-Benton Public Library District -2- April 28, 2009

Library Board Minutes

Communications – The following communications were presented:

• A compliment about employee Rosemary Kauth.
• A compliment about employee Fran Pataska.
• An opinion that the “main library area” is too loud.
• A suggestion that the library sell 16 oz coffee mugs for $3-$5.
• A suggestion that the library sell donuts.
• A thank you from Deb Will, IMC Coordinator at ZBTHS, for the tour, food and activities for the IMC advisory students.
• A thank you from Virginia Lopez, Winthrop Harbor trustee candidate, for hosting the community forums.
• A thank you from North Point Christian Church for collecting food for the food pantry.
• A suspension notice for Lechuga.
• A suspension notice for Wesson.
• Notice awarding the library a We the People “Picturing America” Bookshelf grant.
• An announcement from the American Library Association about the creation of ALTAFF, the Association of Library Trustees, Advocates, Friends and Foundations.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS: Mrs. Taylor presented her resignation from the library board to serve as a City of Zion Commissioner.

MOTION: Mrs. Smith moved to accept Mrs. Taylor’s resignation. Second: Mr. Andersson.

Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-. Motion carried.

Trustees approved the application for Library Trustee and set a 5/15/09 deadline. Completed applications will be sent to all trustees electronically for review.

Mrs. Mull and Mrs. Smith volunteered to serve on the Policy Review Committee, which will meet on 5/7/09.

ADJOURNMENT:

MOTION: Mrs. Taylor moved to adjourn the meeting. Second: Mrs. Mull.

Roll Call: Aye: Andersson, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

ANNOUNCEMENTS: Ms. Hilyard reported that Mrs. Smith was elected to a 6-year term with 93 write-in votes. Mr. Andersson and Mr. Rich were also elected to new 6-year terms.

The meeting adjourned at 7:03 p.m.

Approved: May 26, 2009

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara