06/24/14 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
June 24, 2014

President George Andersson called the meeting to order at 6:35 p.m.

ROLL CALL: Present: Wendy Driver, Yadira Guzman, Mary Martin, Beverly Mull, Stephanie Smith, Matthew St. Cyr and George Andersson. Absent: None. Staff present: Tara Caldara, Elsie Martinez, Rosemary Kauth and Sarah Washkoviak. Visitors present: None.

AGENDA: Mr. Andersson presented the agenda and added item IX.j Schedule Special Board meeting. Motion: Mrs. Smith moved to adopt the agenda as amended. Second: Mr. Andersson. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the May 27, 2014 regular meeting were presented. Motion: Mr. St. Cyr moved to approve the minutes from the May 27, 2014 regular meeting as presented. Second: Mrs. Guzman. Roll Call: Aye: Driver, Guzman, Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: Mull. Motion carried.

The minutes of the May 27, 2014 Executive Session were presented. Motion: Mrs. Guzman moved to approve the minutes from the May 27, 2014 Executive Session as presented. Second: Mrs. Driver. Roll Call: Aye: Driver, Guzman, Martin, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: Mull. Motion carried.

The minutes of the June 9, 2014 Finance Committee meeting were presented. Motion: Mrs. Guzman moved to approve the minutes from the June 9, 2014 Finance Committee meeting as presented. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Guzman, Martin, Mull, St. Cyr and Andersson. Nay: -0-. Abstain: Smith. Motion carried.

TREASURER’S AND INVESTMENT REPORT: The treasurer’s and investment report for May 2014 was presented.

BILLS: The list of bills for June 2014 was presented for approval. Motion: Mrs. Smith moved to approve payment of wire transfers and checks #38957-39019, in the amount of $178,270.46. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

REPORTS: Mrs. Mull reported that the After School Program went to the Shedd Aquarium for their year-end field trip. This was the After School Program’s seventh year.

Mr. St. Cyr reported that the Taxing Bodies had not met.

LIBRARY DIRECTOR’S REPORT: Ms. Caldara presented the statistical, narrative and incident reports for May/June and reported that the library has been accepted into the Libraries of Illinois Risk Agency (LIRA) membership. Ms. Caldara asked if trustees wanted to be judges for the Jubilee Days Parade floats. Mrs. Martin and Mr. St. Cyr volunteered. The signup sheet for Harbor Days was circulated. Ms. Caldara noted that the statistics for the Short Term Volunteers was input incorrectly. The May YTD total should have been 805, not 397.

ACCENTUATE THE POSITIVE:

Ms. Kauth reported that she, Carol Romanowski and Nann Hilyard had been invited to a patron’s daughter’s graduation celebration. The patron provided certificates for staff, honoring their assistance with homeschool families. Mrs. Mull also attended.

COMMUNICATIONS: The following communications were presented.

• A thank you for a donation in memory of Carl A. Nichols.
• A response to an invitation celebrating Enroll Lake County End of Year One.
• Email correspondence regarding FOIA requests from OpenTheBooks.com.
• A copy of the ZB Run Squad eNews, thanking everyone for their help with the READing Run.
• A letter of support for Zion Elementary School District 6 in the FSCS Competition.
• A Notice of Public Meeting and Consideration of An Ordinance Annexing Property Known As “Berrong Estates” from the Village of Winthrop Harbor.
• Suspension notices for Lewis and Fisher.

TRUSTEE DEVELOPMENT: Mrs. Driver provided a summary of Chapter 9 from the Trustee Facts File, 4th Edition. Mr. Andersson volunteered to present Chapter 10 at the July meeting.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 13/14-O-5, “Prevailing Wage” was presented. Motion: Mrs. Smith moved to adopt Ordinance 13/14-O-5, “Prevailing Wage.” Second: Mrs. Driver. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Mr. Andersson appointed Mrs. Driver and Mrs. Smith to audit the FY13/14 Secretary’s minutes.

Mr. St. Cyr moved to authorize the Treasurer to approve the final list of bills for FY13/14. Second: Mrs. Smith. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Mr. Andersson set the Board Meeting schedule for FY14/15 the following Tuesdays at 6:30 p.m.: July 22, 2014; August 26, 2014; September 23, 2014; October 28, 2014; November 25, 2014; January 27, 2015; February 24, 2015; March 24, 2015; April 28, 2015; May 26, 2015 and June 23, 2015. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The calculation for setting the Non-Resident Fee was presented. Mr. Andersson moved to set the Non-Resident Fee at $135 through June 30, 2015. Second: Mrs. Mull. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

A summary of the FY13/14 Staff Resource Displays was presented. Trustees discussed the displays and choose the first, second and third place winners and determined a prize for each. Mr. St. Cyr moved to declare the Homeschool Display by Robyn Cain and Elsie Martinez as the first place winner, and to award each staff member $50; to declare the Superheroes Display by Eddie Moss and Sarah Washkoviak as the second place winner, and to award each staff member $25; and to declare the Quilt Display by Nann Hilyard and Sandra Nichols as the third place winner, and to award each staff member $10. Second: Mrs. Martin. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Ms. Caldara presented a comparison of copiers and service providers for consideration.

Mr. St. Cyr moved to accept the proposal from NorthShore Business Technology for a Konica/Minolta C364E and two Konica/Minolta B224Es in the amount of $17,939.50 and to authorize Tara Caldara to sign for purchase after 7/1/14. Second: Mrs. Driver. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Mr. Andersson moved to accept the proposal from NorthShore Business Technology for a Konica/Minolta C364E and a Konica/Minolta C3850 in the amount of $13,951.21 and to authorize Tara Caldara to sign for purchase after 7/1/14. Second: Mrs. Driver. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Ms. Caldara presented a request that trustees approve a transfer of $5,500.00 from the Library fund to the Insurance fund. Mrs. Driver moved to approve a transfer of $5,500.00 from the Library fund to the Insurance fund. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The proposed FY14/15 Preliminary Budget was presented. Mr. Andersson moved to adopt the FY14/15 Preliminary Budget as presented. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Trustees discussed a Special Board Meeting. Mr. Andersson moved to schedule the Special Board Meeting for Saturday, July 12. Second: Mrs. Smith. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

EXECUTIVE SESSION: Motion: Mrs. Smith moved to enter into Executive Session, in accordance with 5 ILCS 120/2 (c)(1) with Tara Caldara in attendance. Second: Mr. St. Cyr. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The board reconvened in open session at 8:30 p.m.

Motion: Mr. St. Cyr moved to approve increases of up to 0.02, effective July 1, 2014, for all employees completing the special focus items for staff development. Second: Mrs. Martin. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

Motion: Mr. St. Cyr moved to approve increases of up to 0.01, effective July 1, 2014, for staff based on ratings of their performance of goals in their FY13/14 Annual Performance Evaluations.

ADJOURNMENT: Motion: Mrs. Guzman moved to adjourn the meeting. Second: Mrs. Martin. Roll Call: Aye: Driver, Guzman, Martin, Mull, Smith, St. Cyr and Andersson. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 8:32 p.m.

Approved: July, 22, 2014.
Signed: /s/Matthew St. Cyr, President
Attest: /s/Mary E. Martin, Secretary

Recording Secretary: Tara Caldara