07/28/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
July 28, 2009

President Rich called the meeting to order at 6:30 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Harris, Mr. McCarthy, Mrs. Mull, Mrs. Smith, and Mr. Rich.  Absent: None.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation/Technical Services Coordinator; and newly appointed trustee Lauren Fleming.

AGENDA: Mr. Rich presented the agenda and amended it to move X.a Installation of newly appointed Trustee to precede V. Minutes.
MOTION: Mrs. Mull moved to adopt the agenda as amended. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

Mr. Rich administered the Oath of Office to Lauren Fleming.

MINUTES: The minutes from the June 29, 2009 regular meeting were presented. Ms. Clark noted that Ms. Caldara’s name was omitted from those in attendance.
MOTION: Ms. Mull moved to approve minutes from the June 29, 2009 regular meeting as corrected. Second: Mr. McCarthy.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

MINUTES: The minutes from the June 29, 2009 executive session were presented.
MOTION: Mr. McCarthy moved to approve minutes from the June 29, 2009 executive session as presented. Mr. Andersson.Second:
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated June 30, 2009 was presented.  Ms. Hilyard reported that the Per Capita Grant was not received until July 10, 2009, after the end of the fiscal year.

BILLS: The bills for July were presented.
MOTION: Mrs. Smith moved to approve payment of checks #33191-33235, with check #33193 being void, in the amount of $106,058.35. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There were no Finance Committee or Executive Committee reports.

Mrs. Smith reported that the Friends of the Library Crème de la Crème book sale will be held at LibraryPalooza on September 26, 2009.

Mr. Rich appointed Brenda Harris as the NSLS Representative.

Mrs. Mull reported that the After School Program is on hiatus during the summer.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for June.

Accentuate the Positive: Ms. Cramer reported that Elsie Martinez has won the Golden Ticket Award for outstanding youth programming.  She also reported that that over 100 children and adults attended the End of Summer Bash featuring Hoffman’s Wild Animals.

Communications: The following communication was presented:

• A response to a suggestion that the wheelchair needs footrests.

UNFINISHED  BUSINESS: The personnel policy change (defining “immediate family”) was presented.
MOTION: Mr. McCarthy moved to approve the personnel policy change as presented.  Second: Mrs. Harris.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Ms. Hilyard reported that she met with Lonn Frye and his designer regarding the remodeling project, which will consist of hold shelving, seating and a restroom screen in the lobby; reconfiguring office space behind the circulation desk; reconfiguring the computer lab in Adult Services; moving the desk, installing a display cabinet and creating a Tween area in Youth Services.

NEW BUSINESS:

Ms. Hilyard reported on the federal stimulus funds that are available to libraries.

• HB2424, the Public Library Construction Act – administered by the State of Illinois funding  for a competitive grant program for public library construction projects.
• BTOP, the Broadband Technology Opportunities Program – federal funding

Ms. Hilyard explained that State Rep. JoAnn Osmond announced the PLCA in a July 17 letter, saying that “no date has been sent for application submission.”   Ms. Caldara and Ms. Hilyard are working on a BTOP project.  Grant funding was announced July 1 and applications for that are due August 14.

Ordinance 09/10-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2009-2010 Fiscal Year” was presented.
MOTION: Mrs. Smith moved to approve Ordinance 09/10-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2009-2010 Fiscal Year.” Second: Mrs. Harris.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Ordinance 09/10-O-2, “Ordinance Adopting Prevailing Wage Rates” was presented.
MOTION: Mrs. Mull moved to approve Ordinance 09/10-O-2, “Ordinance Adopting Prevailing Wage Rates.” Mr. McCarthy.Second:
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The Tentative Budget and Appropriation Ordinance was presented.  The Notice of Public Hearing will be published in the Zion-Benton News prior on 8/20/09 so that the public hearing can be held at 6:30 p.m. on 09/22/09.
MOTION: Mrs. Smith moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

Mr. Rich appointed Ms. Fleming and Mr. McCarthy to audit the Secretary’s minutes for FY08/09.

ADJOURNMENT:
MOTION: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Smith, Rich.  Nay: -0- Abstain:-0-. Motion carried.

The meeting adjourned at 8:20 p.m.

Approved: August 25, 2009

Signed:  Thomas Rich, President
Attest:  Brenda Harris, Secretary

Recording Secretary:  Tara Caldara