08/27/13 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
August 27, 2013

President Pro Tem Stephanie Smith called the meeting to order at 6:31 p.m.

ROLL CALL: Present: Yadira Guzman, Mary Martin, Matthew St. Cyr and Stephanie Smith. Absent: George Andersson, Beverly Mull and Thomas Rich. Staff present: Tara Caldara, Nann Blaine Hilyard, Rosemary Kauth, Elsie Martinez and Sarah Washkoviak. Others present: Ryan Hopkins, Eagle Scout Rank Candidate and his father Ian.

AGENDA: Mrs. Smith presented the agenda. Motion: Mrs. Martin moved to adopt the agenda as presented. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, St. Cyr and Smith. Nay: -0-. Abstain: -0-. Motion carried.

A hearing on the Combined Budget and Appropriation Ordinance was conducted. The notice of the hearing was duly published. No written comments were received, nor did anyone come to the meeting to address the Board regarding Ordinance 13/14-O-2, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2013, and Ending June 30, 2014.” Mrs. Smith declared the hearing closed.

COMMENTS BY VISITORS: Ryan Hopkins, a student at Zion-Benton’s New Tech Campus and member of the Boy Scouts of America, presented information he compiled about more than 300 veterans buried at Pineview Memorial Park Cemetery. The project will help Ryan achieve the rank of Eagle Scout and the Veteran’s Log will become part of the library’s unique local history collection.

MINUTES: The minutes of the June 17, 2013 Finance Committee meeting were presented. Motion: Mr. St. Cyr moved to approve the minutes from the June 17, 2013 Finance Committee meeting as presented. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, St. Cyr and Rich. Nay: -0-. Abstain: -0- Motion carried.

The minutes of the July 23, 2013 regular meeting were presented. Motion: Mr. St. Cyr moved to approve the minutes from the July 23, 2013 regular meeting as presented. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, St. Cyr and Smith. Nay: -0-. Abstain: -0-. Motion carried.

TREASURER’S REPORT AND INVESTMENTS: Ms. Caldara presented a corrected treasurer’s report for June 2013 and highlighted the corrections. The treasurer’s report and investment report for July 2013 were presented.

BILLS: The bills for August were presented for approval. Ms. Caldara noted that the total to be paid is lower than normal because the July payroll amounts were previously approved. Motion: Mrs. Guzman moved to approve payment of wire transfers and checks #38197-38288, with check#38242 being void, in the amount of $78,154.66. Second: Mrs. Guzman. Roll Call: Aye: Guzman, Martin, St. Cyr and Rich. Nay: -0-. Abstain: -0-.Motion carried.

REPORTS: There were no reports.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative and incident reports for July. She reported that a meeting is scheduled with Dickow-Czyak on 8/29 to discuss carpeting. The library is part of Enroll Lake County, which will provide personnel to assist individuals in enrolling in the Affordable Care Act.

Ms. Hilyard shared a letter to a patron who verbally threatened a staff member and distributed lime green baseball caps that say “ZB Library – Start Here” to wear in the Jubilee Days Parade and at LibraryPalooza.

ACCENTUATE THE POSITIVE: Trustees were shown pictures from the library’s booth at the Zion Farmer’s Market on 8/8 and the Stuffed Animal Sleepover on 8/12.

COMMUNICATIONS: The following communications were presented:

• A response to an online inquiry about a returned book.
• A response to an online inquiry about donating magazines.
• Correspondence with a patron who needed help making 50 buttons for her daughter’s memorial service.
• A response to a suggestion that security staff pick up outside trash as part of their duties.
• A response to a suggestion to install a trash can near the revolving door.
• A thank you letter for supporting the 2013 Session of the Zion Township Summer Work Program.
• A copy of the Risk Management report from Tom Blaha, Senior Risk Management Representative, Utica National Insurance Group.

TRUSTEE DEVELOPMENT: Mr. St. Cyr summarized Chapter 4 from the Trustee Facts File, 4th Edition.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:
The Combined Budget and Appropriation Ordinance was presented. Motion: Mrs. Martin moved to approve Ordinance 13/14-O-2, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2013 and Ending June 30, 2014.” Second: Mr. St. Cyr. Roll Call: Aye: Guzman, Martin, St. Cyr and Smith. Nay: -0- Abstain: -0- Motion carried.

Trustees reviewed Chapter 10 of Serving Our Public, the EDGE Assessment report and recommendations, the 2013 Illinois Public Library Annual Report, and the 2014 Per Capita Grant for State Aid.

A recommendation to discontinue the fee for VHS checkout was presented. Motion: Mr. St. Cyr moved to discontinue the fee for VHS checkout. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, St. Cyr and Smith. Nay: -0- Abstain: -0- Motion carried.

A memo regarding Employee Group Health Insurance was presented.

ADJOURNMENT: Motion: Mr. St. Cyr moved to adjourn the meeting. Second: Mrs. Martin. Roll Call: Aye: Guzman, Martin, St. Cyr and Smith. Nay: -0-. Abstain: -0-. Motion carried.

The meeting adjourned at 7:55 p.m.

Approved: September 24, 2013

Signed: /s/Thomas Rich, Thomas Rich, President
Attest: /s/Mary E. Martin, Mary E. Martin, Secretary

Recording Secretary: Tara Caldara