7/24/12 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
July 24, 2012

President Thomas Rich called the meeting to order at 6:41 p.m.

ROLL CALL: Present: George Andersson, Jessica Keddy, Mary Martin, Dana McCarthy, Stephanie Smith and Thomas Rich.  Absent: Beverly Mull.  Staff present:  Nann Blaine Hilyard, Tara Caldara, Sarah Covey, Rosemary Kauth and Elsie Martinez.  Visitors present: None.

AGENDA:  Mr. Rich presented the agenda and amended it to include Item XII. New Business – g. Transfer $80,000 from Library fund to Special Reserve fund and to correct Item X.d Accentuate the Positive – Stuffed Animal Sleepover Slideshow.
Motion:  Mr. McCarthy moved to adopt the agenda as amended.  Second: Mr. Andersson.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  There were no visitor comments.

MINUTES:  The minutes of the June 19, 2012 regular meeting were presented.
Motion:  Mrs. Smith moved to approve minutes from the June 19, 2012 regular meeting as presented. Second: Mrs. Keddy.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT:  The treasurer’s report dated June 30, 2012 was presented.  Ms. Hilyard also presented the investment report for June.

BILLS:  The bills for June/July were presented for approval.
Motion:  Mr. Rich moved to approve payment of checks #35769-37053 and wire transfers, in the amount of $137,498.15. Second: Mrs. Smith.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

REPORTS:  There were no Finance Committee, Friends of the Library or After School Program reports.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative and incident reports for June and asked trustees to attend LibraryPalooza on 9/15/12 from 9:00 a.m. to 1:00 p.m.  Ms. Caldara reported that the bronze statue had been repaired, the lights on the walkway to the staff parking lot had been vandalized and the storm on 7/13/12 resulted in a loss of power, downed servers and a leak in the LAN room ceiling due to the A/C unit above the equipment.  She also reported that the library received 12 Kindle Touch eReaders from the Illinois State Library to be used to provide services to the blind and physically handicapped.

Accentuate the positive: The Stuffed Animal Sleepover Slideshow was presented and Ms. Kauth reported on Rosa Herrera’s school supply drive initiative.

COMMUNICATIONS: The following communications were presented:

• A thank you from performer Rob Erdmann (Reading is So Delicious! on 7/14/12).
• A thank you from Footsteps for Families for the library’s support.
• An article from the Zion-Benton News about ZCMS exit interviews with graduates, featuring Trustee Beverly Mull and Director Nann Blaine Hilyard.
• A response to a suggestion that only “mint condition” items should be sold in the book sale and the rest should be given away.

UNFINISHED BUSINESS:  There was no unfinished business.

NEW BUSINESS:

The letter of apology from a juvenile offender was presented.
Motion: Mrs. Smith moved to accept the apology and directed Ms. Hilyard to notify the juvenile offender through the Division of Juvenile Probation/Detention Services.  Second: Mrs. Keddy. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

Ordinance 12/13-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2012-2013 Fiscal Year” was presented.
Motion:  Mr. Andersson moved to approve Ordinance 12/13-O-1, “Ordinance Determining to Levy an Additional Tax of 0.02% for the 2012-2013 Fiscal Year.” Second: Mrs. Martin. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

Ordinance 12/13-O-2, “Ordinance Adopting Prevailing Wage Rates” was presented.
Motion:  Mrs. Smith moved to approve Ordinance 12/13-O-2, “Ordinance Adopting Prevailing Wage Rates.” Second: Mrs. Martin.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

The Tentative Budget and Appropriation Ordinance was presented.  The Notice of Public Hearing will be published in the Zion-Benton News on 08/02/12 so that the public hearing can be held at 6:30 p.m. on 09/25/12.
Motion:  Mrs. Smith moved to approve the Tentative Budget and Appropriation Ordinance, to publish the Notice of Public Hearing, and to hold the public hearing, as required by law. Second: Mrs. Martin. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

Mr. Rich appointed himself and Mrs. Smith to audit the FY11/12 Secretary’s minutes.

Mr. Rich presented a request to designate TD Ameritrade Institutional as a depository for library funds and to authorize Beverly Mull and Thomas Rich to sign as agents for the library’s accounts and to authorize Tara Caldara, Nann Blaine Hilyard, Beverly Mull and Thomas Rich to conduct transactions.
Motion: Mrs. Smith moved to designate TD Ameritrade Institutional as a depository for library funds and to authorize Beverly Mull and Thomas Rich to sign as agents for the library’s accounts and to authorize Tara Caldara, Nann Blaine Hilyard, Beverly Mull and Thomas Rich to conduct transactions.  Second: Mrs. Martin.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard presented a request that trustees approve a transfer of $80,000.00 from the Library fund to the Special Reserve fund.
Motion:  Mr. Rich moved to approve a transfer of $80,000.00 from the Library fund to the Special Reserve fund.  Second: Mrs. Keddy.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion:  Mr. Andersson moved to adjourn the meeting. Second: Mrs. Martin.  Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Smith and Rich.  Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:00 p.m.

Approved: August 28, 2012
Signed: Thomas Rich, President
Attest: Mary E. Martin, Secretary
Recording Secretary:  Tara Caldara