09/22/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
September 22, 2009

President Rich called the meeting to order at 6:31 p.m.

Roll Call: Present: Mr. Andersson, Ms. Fleming*, Mrs. Harris, Mr. McCarthy, Mrs. Mull, Mr. Rich, Mrs. Smith. Absent: None.
Also attending: Nann Blaine Hilyard, Library Director; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation/ Technical Services Coordinator; Dawn Abron, Youth Services Associate; Sarah Covey, Adult Services Associate; Brianna Gentry, Shelver.

Comments by visitors: The department coordinators introduced their new staff (Mrs. Abron, Ms. Covey, Ms. Gentry). They were welcomed and were then excused.

A hearing on the Combined Budget and Appropriation Ordinance was conducted. The notice of the hearing was duly published. No written comments were received, nor did anyone come to the meeting to address the Board regarding Ordinance 09/10-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2009, and Ending June 30, 2010.” Mr. Rich declard the hearing closed.

Agenda. Mr. Rich presented the agenda.

Minutes. The minutes of the August 25, 2009, regular meeting were presented.
Motion: Mrs. Mull moved, Mrs. Smith seconded to approve the minutes from the August 25, 2009, regular meeting.
Roll call: Aye: Andersson, Harris, McCarthy, Mull, Rich, Smith. Absent: Fleming.

The minutes of the August 25, 2009, executive session were presented.
Motion: Mrs. Smith moved, Mrs. Mull seconded to approve the minutes from the August 25, 2009, executive session, and to keep them open in the record of the meeting.
Roll call: Aye: Andersson, Harris, McCarthy, Mull, Rich, Smith. Absent: Fleming.

Treasurer’s Report. The Treasurer’s Report dated August 31, 2009, was presented.

Bills. The bills for September were presented.

Motion: Mrs. Smith moved, Mrs. Mull seconded, to approve payment of checks 33281-33361, and 33402-33409 , with check #33354 being void, and wire transfers, in the amount of $161,192.47.
Roll call: Aye: Andersson, Harris, McCarthy, Mull, Rich, Smith. Absent: Fleming.

Reports.

Friends. The Crème de la Crème book sale will be held at LibraryPalooza on September 26. Christmas quilt raffle tickets will go on sale that day. (After LibraryPalooza the tickets will be sold at the circulation desk. The raffle will continue until December 12.)

NSLS. Mrs. Harris reported that www.SaveIllinoisLibraries.com has been created to seek restoration of library system funding. The effort is also on FaceBook and Twitter.

After-School Program. Mrs. Mull reports that the group meets Mondays and Thursdays from 4-6 p.m. New participants are welcome.

Per Capita Grant et al. Ms. Hilyard reviewed the Per Capita Grant application, the policy review committee’s report, and the Standards Review of Chapter 8, Reference and Reader’s Advisory Service.

Director’s Report. In addition to the statistics and the narrative, Ms. Cramer said that the Back to School Open House was very successful. Ms. Kauth showed the stack of library card applications completed at back-to-school registrations.

There was no incident report this month!

Accentuate the Positive. Ms. Cramer provided details about the upcoming reading contest among school districts 1, 3, and 6. The winning school/district will have an assembly provided by the library.

* Ms. Fleming entered at 7:00 p.m.

Correspondence. The correspondence folder contained

• Notice that the library is a beneficiary of the Helen E. Ashton Trust in the amount of $657.11.
• Thank you notes from Henny Wilemon and Susan Clark.
• Patron comment cards regarding monitors, requesting sandwiches in ZBistro, complimenting Allen Gorden, praising ZBistro, and the Garden Club tour.
• Thank you letters from Zion Township for the Summer Work Program; from Jubilee Days; from the Coalition for Healthy Communities; from Amy Steffen at OLH for the school librarians’ meeting held at ZBPL; from Megan Ower.
• Ms. Hilyard’s letter to Christina Storino regarding the service she received at the circulation desk.
• An evaluation of the Home School Panel program.
• Notice (dated August 13) from the Secretary of State that LSTA grants will not be awarded due to reallocation of those funds to the per capita grants.
• Notice from the attorney to the auditor that the library has no pending or contemplated litigation.
• ZB News story about the Summer Work Program with notice of Ms. Kauth’s award as Supervisor of the Year.

In addition to the letters and notes in the folder, Ms. Hilyard distributed copies of an e-mail message she received that day from Carole Medal, president of the Illinois Library Association. Ms. Medal forwarded correspondence between herself and Christina Storino of Zion. Ms. Hilyard has talked to and written to Mrs. Storino. The board directed Ms. Hilyard not to contact Mrs. Storino until she is contacted directly by her.

Old Business. Sales Table Policy. The attorney reviewed the policy presented last month. Trustee comments included:

• Be sure the online reservation system allows reservation for sales tables.
• Add, “Sales tables may not interfere with library operations.”
• Change last statement to “These guidelines may be changed at the director’s discretion.”

Motion: Mrs. Smith moved, Mrs. Mull seconded, to approve the Sales Table Policy.
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

New Business. Ordinance 09/10-O-3 was presented.

Motion. Mr. McCarthy moved, Mrs. Harris seconded to adopt Ordinance 09/10-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the fiscal year beginning July 1, 2009, and ending June 30, 201, as presented.”
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

The “FY2010 Illinois Public Library Per Capita Grant and Equalization Aids Grants Application” was presented.

Motion: Mrs. Mull moved, Mr. Andersson seconded, to approve the library’s application for the FY2010 grant.
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

Adjournment.

Motion: Mrs. Smith moved, Mrs. Harris seconded to adjourn the meeting.
Roll call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich, Smith.

Ms. Hilyard asked trustees to sign up to help out at LibraryPalooza. She distributed Geek the Library buttons personalized to state what the trustees geek.

The meeting adjourned at 7:30 p.m.

Approved: October 27, 2009
Signed: Thomas Rich, President
Attest: Brenda Harris, Secretary
Nann Blaine Hilyard, recording secretary