Meeting Rooms and Community Tables

In order to book a Meeting Room or Community Table, you first have to create an account. Click here to create an account. You’ll need to provide your First Name, Last Name, Email, Password, and Phone Number. Once you create your account, you will receive a confirmation email. After you open the confirmation email, you can then log in and add your organization and request a reservation.

Click here to book a meeting room or community table.

Bulletin Boards

  • Designated staff members will coordinate and approve all items for display.
  • Items will be displayed as time and space allow.
  • Items may be altered to accommodate available space.
  • Items submitted for display will not be returned.

 
Community Table

  • Is available for use by individuals or groups to provide information, raise funds, or showcase a business.
  • Applications must be made using the library’s online reservation system.
  • Applications must include the organization’s name, address in Beach Park, Winthrop Harbor or Zion, phone, email, and organization type.
  • The library will provide one table and two chairs.
  • The individual/group may provide table cover and a tabletop sign. All items and displays must be on top of the table and may not interfere with sight lines.
  • The table must be adequately staffed with up to two people.
  • No beverages may be sold.

 
Exhibits and Displays

  • Designated staff members will coordinate and approve all items for exhibit or display.
  • If an owner does not dismantle a display by or on a predetermined date, library staff will dismantle and store items.
  • Items not retrieved within thirty days after the end of a display will be disposed of.

 
Grounds

  • May be granted permission for special use by the Director.

 
Group Study Rooms

  • Are available for use by individuals or groups to the capacity of the study room (six).
  • Study rooms may be used for a period of up to two hours.
  • Reservations for a specific time and day can be made at either the adult or youth service desks.
  • A reservation may be made up to one week in advance.

 
Meeting Rooms

  • Are available for use by groups to the capacity of the room, with a minimum of seven attendees.
  • There is a $50 per use deposit for usage.
  • Payment must be made within 7 days of the reservation date or the room will be released.
  • Groups may use facilities up to four times during any three month period.
  • Applications must be made using the library’s online reservation system.
  • A reservation may be made up to three months in advance.

Reviewed 4/24/18

Meeting Room and Community Table use may not  interfere with normal library activities or work. Read the Use of Facilities Policy and the Behavior Policy. If you need assistance with making a reservation, please call the library at 847.872.4680.