04/22/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
APRIL 22, 2008

President Rich called the meeting to order at 6:31 p.m.

ROLL CALL: Present: Mr. Andersson, Mr. Hughes, Mrs. Mull, *Ms. Ower, Mrs. Taylor, and Mr. Rich.
Absent: Mrs. Smith.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation and Technical Services Coordinator; Lonn Frye and Christine Donnan, Frye, Gillan, Molinaro Architects; and *Betsy Hastings, Friends of the Library President.

AGENDA: Mr. Rich presented the agenda and added Item X.b Approval of Goals for 2008-2011.
MOTION: Mrs. Taylor moved to adopt the agenda as amended.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

President Rich moved Approval of the Minutes after reports.

TREASURER’S REPORT: The Treasurer’s Report dated March 31, 2008 was presented.

BILLS: The bills for March/April were presented.
MOTION: Mr. Andersson moved to approve payment of checks #3131912 through #31995 and wire transfers, with checks #31927, #31983 and #31988 being void, in the amount of $156,732.12.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There were no Finance Committee or Executive Committee reports. Ms. Hilyard reported that preliminary work has begun on the FY08/09 budget.

Mrs. Hastings reported that she, Mrs. Mull, and Mrs. Smith had a meeting with Senator Michael Bond and discussed library legislation. She reported that the Friends may cancel the Mother’s Day card making event. Mrs. Hastings also mentioned that she has spoken with at least two patrons who stated that the automatic door opener never works. Ms. Hilyard said that no one has reported this and it will be fixed. Mrs. Hastings also suggested that the library purchase an electric cart for persons with disabilities.

* Ms. Ower entered at 6:42 p.m.

MINUTES: The minutes of the March 18, 2008 regular meeting were presented.
MOTION: Mr. Andersson moved to approve the minutes of the March 18, 2008 regular meeting as presented.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for March.

Ms. Caldara reported that the web site statistics are inaccurate and that the web site has moved to a new platform that counts statistics differently. She will remove comparisons to previous years as they do not reflect actual increases or decreases in use.

Accentuate the Positive – Ms. Cramer reported that the library is participating in the Reading Rewards program, which placed an ad in Chicago Parent magazine.

COMMUNICATIONS: The following communications were presented:

• Response to a statement of concern about the book Handguns 2006.
• Notification from the Secretary of State awarding ZBPL a FY2008 Illinois Public Library Per Capita Grant in the amount of $49,064.83.
• A card from the family of Senator Adeline J. Geo-Karis.
• A response to a suggestion to “get more books!”

OLD BUSINESS: Lonn Frye and Christine Donnan presented detailed explanations of the three conceptual designs and the design concept submitted with the Live & Learn Construction Grant. Ms. Hilyard recommended the Board wait to approve a final design until the status of the grant is known.

NEW BUSINESS: The Illinois State Library Live & Learn Construction Grant Application Assurances of Compliance were presented.

MOTION: Ms. Ower moved to adopt the Illinois State Library Live & Learn Construction Grant Application Assurances of Compliance.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The Goals for Service, 2008-2011 were presented.

MOTION: Mrs. Taylor moved to approve the Goals for Service, 2008-2011.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The May meeting was rescheduled for its original date of 5/27/08.

ADJOURNMENT:
MOTION: Ms. Ower moved to adjourn the meeting.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 8:45 p.m.
Approved: May 27, 2008

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara