05/24/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT

May 24, 2011

Vice-President/President Pro Tem Stephanie Smith called the meeting to order at 6:32 p.m.

ROLL CALL: Present: George Andersson, Mary Martin, Dana McCarthy, Beverly Mull and Stephanie Smith.  Absent: Thomas Rich.  Staff present:  Nann Blaine Hilyard, Tara Caldara, Susan Clark, Carol Cramer and Rosemary Kauth.  Visitor present: Christopher Benitez.

Mrs. Smith appointed Mr. McCarthy as Secretary Pro Tem.

AGENDA:  Mrs. Smith presented the agenda.
Motion:  Mr. Andersson moved to adopt the agenda as presented. Second: Mrs. Mull.  Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:  None.

MINUTES:  The minutes of the April 26, 2011 regular meeting were presented.
Motion:  Mrs. Mull moved to approve minutes from the April 26, 2011, regular meeting as presented. Second: Mr. McCarthy.  Roll Call: Aye: Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: Andersson.  Motion carried.

TREASURER’S REPORT:  The treasurer’s report dated April 30, 2011 was presented.  Ms. Hilyard noted that the refund for van delivery was reflected in the income for April and that another tax payment was received after the report in the amount of $20,615.64.

BILLS:  The bills for April/May were presented for approval.
Motion:  Mr. McCarthy moved to approve payment of checks #34756-#34822, with check #34771 being void, wire transfers in the amount of $151,508.47. Second: Mr. Andersson.  Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

REPORTS:  The Finance Committee will meet on June 8, 2011 at 4:00 p.m. to discuss and approve the FY11-12 Budget.  There was no Friends of the Library report.  Mrs. Mull reported that the After School Program was wrapping up and they are planning their end-of-the-year field trip.

LIBRARY DIRECTOR’S REPORT:   Ms. Hilyard presented the statistical, narrative, and incident reports for April.  Ms. Hilyard reported that the Super Couponing program on May 18 was attended by 81 adults and received such a good response that Angela Westphal plans to have presenter Jill Cataldo return in the fall.  Ms. Kauth reported that the Plant Swap was successful and that the Illinois Dunesland Garden Club presented a program before the actual swap took place.  Ms. Kauth reported on a successful Reaching Forward Conference, as she was part of the planning committee.  Ms. Caldara and Paula Pavelski presented TechnoZoo all day in the exhibit hall and ten staff members attended.

COMMUNICATIONS: The following communications were presented:

• Suspension notices for Childs, Williams and Smallwood.
• Compliments for employees Sara Torrez, Stacy Johnson, Jeannie Anderson and Robyn Cain.
• A copy of Ms. Hilyard’s “My Perspective” column in the April 18, 2011 edition of the Zion-Benton News.
• A copy of the May 12, 2011 edition of the Zion-Benton News featuring the library.
• A thank you from ZBTHS District 126 for supporting Mama’s Run 2011 with video coupons for the goodie bags.
• A comment from a patron who says, “I just love the Zion Benton Library and staff…always helpful and such a wealth of information and services.”
• A suggestion from a patron who asks the library to “Please consider hosting the stuffed animal picnic weekly.  My three children will come to every one.  Their stuffed animals have names and clothes. J”  Ms. Cramer replied, thanking her for her interest and telling her about the upcoming fun and educational classes for preschoolers.

UNFINISHED BUSINESS:  There was no unfinished business.

NEW BUSINESS: There was no new business.

EXECUTIVE SESSION: The Board went into Executive Session at 7:06 p.m.
Motion:  Mrs. Mull moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (3) to discuss the selection of a person to fill a public office; and in accordance with 5ILCS 120/2 (c) (11) litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal;  and invited Ms. Hilyard, Ms. Caldara and Mr. Jones to attend. Second: Mr. McCarthy.  Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 7:47 p.m.

ADJOURNMENT:
Motion:  Mrs. Mull moved to adjourn the meeting. Second: Mrs. Martin.  Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:48 p.m.

Approved: June 21, 2011
Signed: Thomas Rich, President
Attest: George Andersson, Secretary Pro Tem

Recording Secretary:  Tara Caldara