06/29/09 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
JUNE 29, 2009

President Rich called the meeting to order at 6:31 p.m.

ROLL CALL: Present: Mr. Andersson, Mrs. Harris, Mr. McCarthy, Mrs. Mull, Ms. Ower, Mrs. Smith, and Mr. Rich. Absent: None.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; and Rosemary Kauth, Circulation/Technical Services Coordinator.

AGENDA: Mr. Rich presented the agenda and amended it to include V.b Approve minutes from the May 23, May 28 and May 30, 2009 special meetings.
MOTION: Mrs. Smith moved to adopt the agenda as amended. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS:

There were no visitor comments.

MINUTES: The minutes from the May 26, 2009 regular meeting were presented. Mrs. Mull noted that the After School Program went to the Field Museum, not the Shedd Aquarium.
MOTION: Ms. Ower moved to approve minutes from the May 26, 2009 regular meeting as corrected. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain:-0-. Motion carried.

MINUTES: The minutes from the May 23, May 28 and May 30, 2009 special meetings were presented.
MOTION: Ms. Ower moved to approve minutes from the May 23, May 28 and May 30, 2009 special meetings as presented. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain:-0-. Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated May 31, 2009 was presented. Mrs. Mull asked if the $150,000 was transferred from the Investment Account to the Super Checking, as the board approved in May. Ms. Caldara assured her that it was and will ask the accountant if the Investment Fund can be included in the Treasurer’s Report.

* Ms. Ower entered at 6:34 p.m.

BILLS: The bills for June were presented.
MOTION: Mrs. Smith moved to approve payment of checks #33057-33120, with check #33065 being void, in the amount of $135,261.72. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS:

The Finance Committee presented the proposed FY09-10 Budget.

There was no Executive Committee report.

Ms. Hilyard reported that the Friends of the Friends of the Library received a check for $253.00 from the Internal Revenue Service.

Ms. Ower reported that she attended her last NSLS Board meeting last Monday.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for May.

Accentuate the Positive: Ms. Cramer reported that 95 kids attended today’s chalk drawing party. Ms. Caldara presented a photo slide show of Staff Day 2009.

Communications: The following communications were presented:

• Notice from Klein, Thorpe & Jenkins, LTD. that the Illinois Department of Human Rights has closed the Alchaar case.
• A thank you from the True Ladies United Club for making Youth Togetherness Day a success.
• A certificate of appreciation for participation in the Reuse-A-Shoe program.
• A thank you note from Brenda Harris for the opportunity to interview for Library Trustee.
• A thank you note from Spring Bluff School stating “thak you for the book mrcks. You read on the wild side too! From Alyssa. PS Love your books. Your library is cool!”
• An answer to a suggestion that we add napkins.
• An answer to a suggestion to shorten the check-out period on new DVDs.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Mrs. Mull and Ms. Ower administered the Oath of Office to the newly elected trustees.

Mrs. Mull was nominated President Pro Tem.

President Pro Tem Mull opened the nominations for the office of President. Mrs. Smith nominated Mr. Rich for the office of President. Mr. Andersson seconded the nomination. President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Vice-President. Mr. McCarthy nominated Mrs. Smith for the office of Vice-President. Mr. Andersson seconded the nomination. President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Treasurer. Ms. Ower nominated Mrs. Mull for the office of Treasurer. Mr. Rich seconded the nomination. President Pro Tem Mull declared the nominations closed.

President Pro Tem Mull opened the nominations for the office of Secretary. Mrs. Smith nominated Mrs. Harris for the office of Secretary. Mr. Rich seconded the nomination. President Pro Tem Mull declared the nominations closed.

MOTION: Mr. Rich moved to accept the Election of Officers. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.
President Rich appointed the following committees:

Executive: Thomas Rich (Chair), Stephanie Smith, Brenda Harris and Beverly Mull.
Finance: Beverly Mull (Chair), George Andersson and Dana McCarthy.
Strategic Planning: Thomas Rich (Chair), Brenda Harris and Stephanie Smith.

Approve the FY09/10 Budget as recommended by the Finance Committee.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Ower, Smith, Rich. Nay: -0- Abstain: -0-Motion carried.

MOTION: Mrs. Smith moved to authorize the Treasurer to approve the final list of bills for FY08/09. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Ower, Smith Rich. Nay: -0- Abstain: -0- Motion carried.

Mr. Rich set the Board Meeting schedule for FY09/10 for the 4th Tuesday of each month at 6:30 p.m.

Item X.g Personnel Policy Change was presented. Ms. Clark asked that it be tabled for further discussion. President Rich directed Department Heads to discuss and better define immediate family.

Ms. Ower’s resignation was presented.

MOTION: Mrs. Smith moved to accept Megan Ower’s resignation. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

A brief recess was held to honor Megan Ower’s service to the library.

EXECUTIVE SESSION: The Board went into Executive Session at 8:00 p.m. to discuss items relating to the 2009-2010 Budget Proposal: Personnel—Salaries & Bonus and to discuss the appointment of a library trustee.

MOTION: Mrs. Mull moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District and to discuss the selection of a person to fill a public office, and invited Ms. Hilyard to attend. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting reconvened in open session at 8:15 p.m.

MOTION: Mrs. Mull moved to appoint Lauren Fleming of Zion to the term held by Megan Ower (through 4/30/11).
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:

MOTION: Mrs. Mull moved to adjourn the meeting. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Harris, McCarthy, Mull, Smith, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:20 p.m.

Approved: July 28, 2009
Signed: Thomas Rich, President
Attest: Brenda Harris, Secretary

Recording Secretary: Tara Caldara