10/28/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
OCTOBER 28, 2008

President Rich called the meeting to order at 6:34 p.m.

ROLL CALL: Present: Mr. Andersson, Mr. Hughes, Mrs. Mull, Mrs. Smith*, Mrs. Taylor, and Mr. Rich. Absent: Ms. Ower.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; and Carol Cramer, Youth Services Coordinator.

Mr. Rich appointed Mrs. Taylor as Secretary Pro Tem.

AGENDA: Mr. Rich presented the agenda.
MOTION: Mrs. Taylor moved to adopt the agenda as presented. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

*Mrs. Smith entered at 6:36 p.m.

MINUTES: The minutes from the September 23, 2008 regular meeting were presented.
MOTION: Mrs. Smith moved to approve minutes from the September 23, 2008 regular meeting as presented. Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The minutes from the September 23, 2008 executive session were presented.
MOTION: Mrs. Mull moved to approve minutes from the September 23, 2008 executive session as presented. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated September 30, 2008 was presented.

BILLS: The bills for October were presented.
MOTION: Mrs. Taylor moved to approve payment of checks #32406 through #32510 and wire transfers, with check #32422 being void, in the amount of $190,551.27. Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There were no Finance or Executive Committee reports.

The Friends of the Library will hold their annual meeting on Saturday, November 15, the Quilt Raffle is still going on, and the IRS sent a rebate check for $842.65.

The After School Program will be planting tulips.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for September. Ms. Hilyard also reported:

• The attorney representing the library in the Alchaar/IDHR case forwarded notice from IDHR that Ms. Alchaar has appealed the dismissal of the case (IDHR’s grounds were that Ms. Alchaar failed to provide a reason for not coming to the hearing; she says that she did). The attorney will wait for IDHR’s re-review and will let us know.
• The initial quote for the genealogy shelving is $5800.
• Bruce Hansen, former ZBTHS government teacher, is organizing an exhibit to memorialize the life and career of Sen. Adeline J. Geo-Karis. The exhibit will be housed at the library starting in December and continuing for several months.

Communications – The following communications were presented:

• Suspension letters for Allen; Garrett; Graves; Harris; Hollingsworth; Jamison; Munoz; Simmons; Whitaker; and Young.
• A response to a web inquiry about submitting an employment application.
• A thank you from Chelly Eric who provided Sara Torrez’s manicure for “Style from the Stacks.”
• A thank you from a patron about LibraryPalooza!
• An answer to a suggestion that the lobby men’s room have a changing table (it does.)
• An answer to a suggestion to place a table or shelf in the lobby restrooms to enable patrons to put their books down while using the facilities.
• An answer to a suggestion for a drive-up book drop (which patron found after leaving the building) and a handicapped entrance off the parking lot (Ms. Hilyard explained security concerns.)

OLD BUSINESS: There was no old business.

NEW BUSINESS: Resolution 08/09-R-1 was presented.
MOTION: Mrs. Taylor moved to adopt 08/09-R-1, “Estimate of Funds Needed for the 2008-2009 Fiscal Year”, as presented. Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard reminded trustees that the library has purchased a table at the Mayor’s Dinner and asked who would be attending.

ADJOURNMENT:
MOTION: Mrs. Taylor moved to adjourn the meeting. Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Smith, Taylor, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:07 p.m.

Approved: November 25, 2008

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary
Recording Secretary: T. Caldara