11/22/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
November 22, 2011

President Pro Tem Stephanie Smith called the meeting to order at 6:36 p.m.

ROLL CALL: Present: George Andersson, Mary Martin, Dana McCarthy, Beverly Mull and Stephanie Smith. Absent: Jessica Keddy and Thomas Rich. Staff present: Nann Blaine Hilyard and Sarah Covey. Visitors present: None.

AGENDA: Mrs. Smith presented the agenda.
Motion: Mrs. Smith moved to adopt the agenda as presented. Second: Mr. Andersson. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: The Truth in Taxation hearing was called to order at 6:37 p.m. by President Pro Tem Smith. Mrs. Smith entertained comments, questions or objections.

There being no comments, questions or objections, the hearing was declared closed.

Motion: Mr. McCarthy moved to adjourn the hearing at 6:39 p.m. Second: Mrs. Martin. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

There were no visitor comments.

MINUTES: The minutes of the October 25, 2011 regular meeting were presented.
Motion: Mr. Andersson moved to approve minutes from the October 25, 2011 regular meeting as presented. Second: Mr. McCarthy. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

TREASURER’S REPORT: The treasurer’s report dated October 31, 2011 was presented. Ms. Hilyard presented the Investment Performance Summary.

BILLS: The bills for October/November were presented for approval.
Motion: Mrs. Mull moved to approve payment of checks #35149-#35210, with check #35710 being void, and wire transfers, in the amount of $180,271.05. Second: Mrs. Martin. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There was no finance committee report, but trustees discussed recent amendments to the State Revenue Sharing Act, which diverts local funds from the personal property replacement tax to pay the state’s regional school superintendents. ZBPL’s PPRT will decrease by approximately $640 this fiscal year.

Mrs. Mull reported that the After School Program had 120 students last month. This past week two new students attended. Two adults expressed interest in the program.

The Friends of the Library Holiday Raffle drawing is December 3 at noon. The first ticket drawn will win a quilt (donated by Nann Blaine Hilyard), the second, a double pie basket (donated by Wendy Driver) and the third an angel (donated by Wendy Driver).

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for November.

COMMUNICATIONS: The following communications were presented:

• A compliment for employee Allen Gordon.
• Correspondence from Tara Caldara to Steps to Success registrants regarding comments on their applications, which ranged from “thank yous” to suggestions for future training classes.
• A photo and thanks from CREW for the library’s participation in the 2011 Corporate Community Spelling Bee, where the library took second place in spelling and first place for the best cheering section.
• A thank you from trustee Steffi Smith for flowers.
• A thank you from Merleanne Rampale (SWALCO) for a donation of 20 books for Beulah Park School’s Book Swap.
• A message sent by Deb Will (ZBTHS IMC Coordinator) to staff, thanking them for their efforts in promoting Brainfuse.
• Suggestions that we lower the vending prices and add ice cream; put in a 25¢ candy dispenser; and have a water fountain in the coffee shop.
• Copies of 11/10/11 Zion-Benton News articles on the spelling bee and Ms. Hilyard’s My Perspective column.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 11/12-O-4, “Annual Levy Ordinance” was presented.
Motion: Mrs. Mull moved to adopt Ordinance 11/12-O-4, “Annual Levy Ordinance.” Second: Mrs. Martin. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

Authorization for the Treasurer to approve the final list of bills for December 2011 was requested.
Motion: Mrs. Mull moved to authorize the Treasurer to approve the final list of bills for December 2011. Second: Mrs. Martin. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

A memo regarding changes to the Community Bulletin Board Policy and outlining the procedure was presented.
Motion: Mr. McCarthy moved to adopt the revised Community Bulletin Board Policy. Second: Mrs. Mull. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

A memo regarding changes to the Use of Facilities Policy and outlining the procedure was presented.
Motion: Mr. McCarthy moved to adopt the revised Use of Facilities Policy. Second: Mrs. Mull. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:
Motion: Mr. McCarthy moved to adjourn the meeting. Second: Mrs. Mull. Roll Call: Aye: Andersson, Martin, McCarthy, Mull and Smith. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:42 p.m.

Approved: January 17, 2012
Signed: Thomas Rich, President
Attest: George Andersson, Secretary Pro Tem

Recording Secretary: Nann Blaine Hilyard