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2026.04.28 Regular Meeting Minutes

Zion-Benton Public Library

Regular Meeting Minutes

04.28.2026

 

  1. Call to Order

 

President Adams called the meeting to order at 6:00 p.m.

 

  1. Roll Call of Members

 

Board Members:

Present (6)          T. Adams, M. Martin** (entered meeting at 6:32 p.m.), K. McCoy, T. Montgomery, A. Onan, K. Pickenpaugh

 

Staff:                     J. Butler, J. Dinkins, R. Smith

 

Others:                 John Davis

Tiffany Nash, Product Aid

Jacob Patnode, Product Aid

Dan Pohrte, Product Aid

 

  • Pledge of Allegiance

 

President Adams led the Pledge of Allegiance.

 

  1. Addenda to the Agenda

 

  1. Approve remote attendance by trustees under 5 ILCS 120/7.

Motion is not required.

  1. President Adams proposed taking item IX.e before Public Comment.

Motion:    K. Pickenpaugh

Second:  A. Onan

Roll Call:  All ayes.

Motion carried.

 

  1. Public Comments

 

Public Comment was made by John Davis who requested the library consider JSTOR, a digital library of academic journals, books, and primary sources.

 

Zion-Benton Public Library Marketing Associate, Jordan Bulter introduced herself and updated the Board on what she has been working on since starting.

  1. Consent Agenda

 

Motion:    T. Montgomery moved to approve items a through f under the Consent Agenda as presented.

Second:  A. Onan

Roll Call:  All ayes.

Motion carried.

 

Minutes

  1. Approve minutes from March 31, 2026 Regular Meeting/Recommended Action: Approve, post online, file for informational purposes.
  2. Approve minutes from April 14, 2026 Regular Meeting/Recommended Action: Approve, post online, file for informational purposes.

 

Treasurers and Investment Report and Bills

  1. Treasurer’s Report for March 2026/Recommended Action: Approve, post online, file for informational purposes.
  2. Cash Disbursement March 2026/Recommended Action: Approve, post online, file for informational purposes.

 

Director’s Report

  1. Narrative Reports for March 2026/Recommended Action: Approve, post online, file for informational purposes.
  2. Statistical Report for March 2026/Recommended Action: Approve, post online, file for informational purposes.

 

Regular Agenda

 

  • Community Outreach Report & Communications

 

  1. Friends of the Zion-Benton Public Library – Robin provided an update to the Board, sharing the Friends of the ZBPL will be in the Memorial Day Parade and they are moving to become a 501(c)(3), so they can do fundraising.
  2. Community 365 – Robin provided an update to the Board, sharing they meet on Thursdays and Robin worked BINGO. Their next fundraiser will be a 1980s themed prom.
  3. ZBCHC – Robin provided an update to the Board, sharing they met last Friday and canceled the Mama’s Run Fundraiser as registration was low. There is a new president as a result of their recent election. They are working to highlight their presence in the community and offer movies in the park.
  4. TIF – No update on.
  5. Other – Robin shared both the east and west side of Zion will find a 12-15% decrease in their property taxes.
  6. Montgomery shared on May 5, 2026, Zion-Benton Township High School (ZBTHS) is hosting their awards ceremony and Kiwanis is hosting their awards ceremony at ZBTHS.

 

  • Unfinished Business

 

  1. Tentative Fiscal Year Board Calendar for 2025-2026 – The Board discussed the difference between the general calendar and the filing deadline calendar.
  2. Set Agenda Items for Committee of the Whole Meeting for May 12, 2026 – The Board discussed times for the Committee of the Whole Meeting and decided on 6:30 p.m.
  3. Approve Trustee appointment strategy outlined during the Committee of the Whole, set interview times if needed – The Board discussed ways to get the word out about the Trustee vacancy, including putting it on the ZBLA Alumni contact list and including on their Facebook page, and Community 365.
  4. New Business

 

  1. Notice of Resignation of Trustee M. Jaworek – received his resignation.
  2. Vacancy in Office Forms – this is signed by Robin.
  3. Board Committee Assignments – committee’s have been assigned. K. McCoy will determine what committee he would like to serve on.
  4. LIMRiCC Rate and new reporting procedure update – the rate increased across the board, but ZBPL has one of the lowest rates.
  5. Renovation Project bid presentation.

 

The architect discussed the planned renovations of the Youth Department Division of the library and distributed samples amongst the board members. The renovations will be phased so the Youth Services division and the library can remain open for most of the project. There will be one bid request for construction with the requirement of having completed a public building, and one bid request for furniture.

Board members reviewed and discussed the planned renovations with the presenters.

Director Smith shared that bird friendly windows will be installed.

  1. Amend Board Meeting Calendar to include a special meeting for the

purpose of approving contractor for renovation project on June 9, 2026.

The Board agreed that June 9, 2026 @ 6:30 p.m. will be a special meeting.

  1. Zion Together storytelling and marketing project – Robin provided an

update to the Board, sharing the desire to tell Zion’s story and will have six (6) videos that can be used in any marketing moving forward, including raw footage. The first ZBPL story will be the Summer Reading Challenge. The ZBPL portion of the service is $5,000.

Motion:          A. Onan moved to approve spending $5,000 for the Zion

Together Storytelling.

Second:        T. Montgomery

Roll Call:        All ayes.

Motion carried.

 

  1. Executive Session

Motion:          A. Onan moved to approve going into Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.

Second:        K. McCoy

Roll Call:        All ayes.

Motion carried.

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