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2026.05.19 Regular Meeting Minutes

MINUTES OF THE REGULAR BOARD MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT

May 19, 2026

  1. Call to Order
    President T. Adams called the meeting to order at 6:32 PM.
  2. Roll Call
    Present: M. Martin, K. McCoy, K. Pickenpaugh, A. Onan, & T. Adams
    Absent: T. Montgomery.
    Staff: Smith, Torrez
  • Pledge of Allegiance
  1. Addenda to the Agenda
    1. Approve remote attendance
      Motion not needed.
    2. Adopt agenda
      The board moved to adopt the agenda as presented.
      MOTION: A. Onan
      SECOND: M. Martin
      Roll Call: All in favor.
      Motion Carried.
  2. Public Comments
  3. Consent Agenda

MINUTES

  1. Approved Minutes from April 28, 2026 Regular Meeting

TREASURERS AND INVESTMENT REPORTS AND BILLS

  1. Treasurer’s Report for April 2026
  2. Cash Disbursements for April 2026

DIRECTOR’S REPORT

  1. Narrative Reports for April 2026
  2. Statistical Reports for April 2026

After discussion, the board moved to approve the consent agenda items a through e.
MOTION: K. McCoy moved to approve Consent Agenda items a through e as presented.
SECOND: K. Pickenpaugh
Roll Call: All in favor.
Motion Carried.

Regular Agenda

  • Community Outreach Report & Communications
    1. FRIENDS of the Zion-Benton Public Library: All the FRIENDS were invited to participate in the WH Memorial Day Parade. The date of the next meeting will be in June. They have also been invited to the Summer Reading Challenge Bash on 6/6/2026.
    2. Community 365: R. Smith attended a meeting. She also participated in the WH Lions Bingo.
    3. ZBCHC: R. Smith attended meeting, where the board is making significant changes.
    4. TIF: No Zion TIF.
    5. Other: All trustees are invited to participate in the WH Memorial Day Parde and to work the Booth at Nostalgia Days on Saturday, June 20, 2026, and to attend the Staff Institute Day on Saturday, September 26, 2026. Staff day will focus on internal library issues and processes. True Conglomerate will begin their video at the SRC Bash. Jordan will coordinate interviews.
  • Unfinished business
    1. Tentative Fiscal Year Board Calendar for 2025.2026
      The Board reviewed the tentative fiscal year board calendar.
    2. Set Special Meeting Date to Approve Bids for Lobby & YS Renovation Project for June 9, 2026 at 6:30 PM.
      MOTION: M. Martin moved to set the Special Meeting for Tuesday, June 9 at 6:30 PM
      SECOND: K. Pickenpaugh
      Roll Call: All in favor.
      Motion Carried.
  1. New Business
    1. Schedule FY 26/27 Monthly Board meetings
      MOTION: A. Onan moved to approve the Schedule for Monthly Board Meetings for Fiscal Year 26/27.
      SECOND: K. Pickenpaugh
      Roll Call: All in favor.
      Motion Carried.
    2. Set Non-Resident Fee for Library Card Purchase
      The Board reviewed the Non-Resident Card Fee.
      MOTION: K. Pickenpaugh moved to approve the Non-Resident Card Fee as presented.
      SECOND: M. Martin
      Roll Call:
      Aye: M. Martin, K. McCoy, K. Pickenpaugh, A. Onan, & T. Adams
      Nay: -0-
      Abstain: -0-
      Motion Carried.
    3. Review of Operating Budget FY 26/27
      Resolutions to move monies from fund to fund to follow, as well as the final budget for approval.
    4. Assign two trustees to review closed session minutes
      Trustees K. Pickenpaugh and K. McCoy will set up a time to review the Board Minutes and other documents.
    5. Review Lake County Tax Documents: EAV and Property Taxes
      The Board reviewed the Lake County Tax Documents: EAV and Property Taxes.
  2. Executive Session
    1. 5 ILCS 120/2(c)( 3): The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is give power to remove the occupant under law or ordinance.

Motion not needed.

  1. Adjournment
    1. Action taken pursuant to discussion during Executive Session
    2. Move to adjourn

MOTION: M. Martin motioned to adjourn the regular meeting.
SECOND: A. Onan
Roll Call: All in favor.
Motion Carried.
President T. Adams declared the May 19, 2026 Regular Board meeting adjourned at 7:28 PM.

 

 

APPROVED: 6/30/2026
  DATE

 

SIGNED /s/ T. Adams
  PRESIDENT

 

ATTESTED: /s/ K. Pickenpaugh
  SECRETARY

 

RECORDING SECRETARY: S. TORREZ
  ADMINISTRATIVE ASSISTANT

 

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