2026.06.30 Regular Meeting Minutes

MINUTES OF THE REGULAR BOARD MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT

June 30, 2026

1. Call to Order
   President T. Adams called the meeting to order at 6:30 PM.
2. Roll Call
   Present: M. Martin, K. McCoy, T. Montgomery, A. Onan, & T. Adams
   Absent: K. Pickenpaugh.
   Staff: Smith, Torrez, Nepstad

• Pledge of Allegiance

1. Addenda to the Agenda
   1. Approve remote attendance
      Motion not needed.
   2. Adopt agenda
      The board moved to adopt the agenda as presented.
      MOTION: A. Onan
      SECOND: M. Martin
      Roll Call: All in favor.
      Motion Carried.
2. Public Comments
3. New Board Member
   1. Oath of Office for Newly Appointed Trustee
      Nicole Peterson was sworn in. Her family was present and witnessed her Oath of Office.
   2. Communication Standards
      The Board was reminded of best practices when it comes to communications. Newly sworn in Trustee Peterson signed the agreement.
   3. Committee Assignments
      Committees were reviewed and new trustees were encouraged to pick a committee to serve on. No new meeting date for committee of the whole was scheduled for July 2026.

• Consent Agenda

MINUTES

1. Approve Minutes from May16, 2026 Regular Meeting
2. Approve Minutes from June 1, 2026 Special Meeting
3. Approve Minutes from June 9, 2026 Special Meeting

TREASURERS AND INVESTMENT REPORTS AND BILLS

1. Treasurer’s Report for May 2026
2. Cash Disbursements for May 2026

DIRECTOR’S REPORT

1. Narrative Reports for May 2026
2. Statistical Reports for May 2026

After discussion, the board moved to approve the consent agenda items a through g.
MOTION: T. Montgomery moved to approve Consent Agenda items a through g as presented.
SECOND: M. Martin
Roll Call:
Aye: M. Martin, K McCoy, T. Montgomery, A. Onan, N. Peterson, & T. Adams
Nay: -0-
Abstain: -0-
Motion Carried.

Regular Agenda

• Community Outreach Report & Communications
  2026. FRIENDS of the Zion-Benton Public Library: Trustee Onan attended the latest meeting. The Friends are planning a sidewalk book sale for 8/8/2026. Trustees are invited to help and sort books on 8/1/2026 from 9 am to 12 pm.
  2027. Community 365: Trustee K. McCoy attended the latest BUZ meeting, held at the library. He suggested a greenhouse at the butterfly garden. Cheri has provided next steps for this project. BUZ is also working on a mural on the cemetery wall off of Sheridan Road. Funding and approval are in progress. The Zion Queens Pageant will take place during Labor Day weekend. Director Smith will share the location once it is known.
  2028. ZBCHC: They are currently recruiting for the Adult ZBLA session which starts soon. The group will not be meeting this summer, using this time to set goals.
  2029. TIF: No Zion TIF.
  2030. Other: Zion Park District music in the park is back. The Kiwanis food truck will be at each event. There will also be a Fourth of July celebration. The Library vehicle is slated to be purchased this year. It will be more of an outreach van than an actual bookmobile.

1. Unfinished business
   2025. Tentative Fiscal Year Board Calendar for 2025.2026
         The Board reviewed the tentative fiscal year board calendar. A new one will come out next month.
   2026. Approve Working Budget for Fiscal Year 2026/2027
         Director Smith did a presentation on the working budget going over each account. After much discussion and consideration, the board moved to approve the budget as presented, which includes a 4 % raise across the board for all staff and 100% employee only health coverage for the fiscal year.
         MOTION: A. Onan moved to approve the working budget for fiscal year 2026.2027 as presented.
         SECOND: K. McCoy
         Roll Call:
         Aye: M. Martin, K. McCoy, T. Montgomery, A. Onan, N. Peterson, & T. Adams
         Nay: -0-
         Abstain: -0-
         Motion Carried.
   2027. Review Sites and Buildings Ordinance
         The Board reviewed the Sites and Buildings Ordinance.
   2028. Certify Secretary’s Audit of Open Minutes for FY 2025.2026
         MOTION: M. Martin moved to approve and certify the Secretary’s Audit of Open Minutes for FY 2025.2026 as presented.
         SECOND: T. Montgomery
         Roll Call: All in favor.
         Motion Carried.
   2029. Resolution Concerning the Release of Closed Session Minutes for FY 2025.20256
         MOTION: T. Montgomery moved to approve the Resolution Concerning the Release of Closed Session Minutes for FY 2025.20256 as presented.
         SECOND: K. McCoy
         Roll Call: All in Favor.
         Motion Carried.
2. New Business
   1. Recap from Ehler’s Investments Meeting on 6/8/2026
      This was briefly covered during the budget review, but Ehlers reports that all is well with the library investments.
3. Executive Session
   1. 5 ILCS 120/2(c)(1 or 2 or 3)

Motion not needed.

• Adjournment
  1. Action taken pursuant to discussion during Executive Session
  2. Move to adjourn

MOTION: K. McCoy motioned to adjourn the regular meeting.
SECOND: M. Martin
Roll Call: All in favor.
Motion Carried.
President T. Adams declared the June 30, 2026 Regular Board Meeting adjourned at 8:25 PM.