2026.08.25 Regular Meeting Minutes

MINUTES OF THE REGULAR BOARD MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT

August 25, 2026

1. Call to Order
   Vice President T. Montgomery called the meeting to order at 6:58 PM.
2. Roll Call
   Present: K. McCoy, T. Montgomery, K. Pickenpaugh, A. Onan, N. Peterson & T. Adams (present virtually).
   Absent: M. Martin
   Staff: Smith, Torrez

• Pledge of Allegiance
  All present recited the Pledge of Allegiance.

1. Addenda to the Agenda
   1. Approve remote attendance
      MOTION: A. Onan
      SECOND: K. Pickenpaugh
      Roll Call: All in favor.
      Motion Carried.
   2. Adopt agenda
      The board moved to adopt the agenda as presented.
      MOTION: K. McCoy
      SECOND: A. Onan
      Roll Call: All in favor.
      Motion Carried.
2. Public Comments
3. Consent Agenda

MINUTES

1. Approve Minutes from the July 28, 2026 Regular Meeting

TREASURERS AND INVESTMENT REPORTS AND BILLS

1. Treasurer’s Report for July 2026
2. Cash Disbursements for July 2026

DIRECTOR’S REPORT

1. Narrative Reports for July 2026
2. Statistical Reports for July 2026

The board moved to approve the consent agenda items a through e.
MOTION: A. Onan moved to approve Consent Agenda items a through e as presented.
SECOND: K. Pickenpaugh
Roll Call:
All in favor.
Motion Carried.

Regular Agenda

• Community Outreach Report & Communications
  1. Community 365: A recently held fundraiser raised over $17,000 for first responders.
  2. ZBCHC: Deb and Robin met to discuss ideas. Robin will be leading the Literacy task force, which she is very excited about.
  3. TIF: No new applications but several grand openings and ground breakings.
  4. Other: Lots of community events coming up, such as a laser light show on 9/3. Board is invited to attend the Mayors Prayer Breakfast and join the library in the Labor Day Parade on 9/7/2026.
• Unfinished business
  2025. Tentative Fiscal Year Board Calendar for 2025.2026
        The Board reviewed the tentative fiscal year board calendar.
  2026. Trustee Orientation Day Meal Selection 9/5/2026
        The Board would prefer Jimmy Johns for their lunch on Saturday, Sept. 5 during the Trustee Orientation Day.

1. New Business
   1. Volunteer Policy 2026
      The Policy Committee reviewed the Volunteer Policy and recommends accepting the proposed change.
   2. Emergency Procedures 2026
      The Policy Committee reviewed the Emergency Procedures as presented and recommends approving as presented, with future updates to follow.
   3. Code of Conduct 2026
      The Policy Committee reviewed the Code of Conduct 2026 as presented and recommends approving as presented.
   4. Policy on the Enforcement of the Code of Conduct 2026
      The Policy Committee reviewed the Policy on the Enforcement of the Code of Conduct 2026 and recommends approving as presented.
   5. Jury Duty
      The Policy Committee reviewed the Jury Duty section of the Personnel Policies and recommended approving as presented with the inclusion of all employees.
   6. Food and Drink Policy 2026
      The Policy Committee reviewed the sample food and drink policy provided and the current policy with changes. The committee recommends approving the Food and drink policy as presented with changes with an understanding that future changes are to come.
      MOTION: K. Pickenpaugh moved to approve the policy changes as recommended by the Policy Committee Meeting. (Items a through f were approved in one motion).
      SECOND: A. Onan
      Roll Call:
      All in favor.
      Motion Carried.
2. Executive Session
   1. 5 ILCS 120/2(c)(1 or 2 or 3)

Motion is not needed.

1. Adjournment
   1. Action taken pursuant to discussion during Executive Session
   2. Move to adjourn

MOTION: T. Adams motioned to adjourn the regular meeting.
SECOND: K. McCoy
Roll Call: All in favor.
Motion Carried.
Vice President T. Montgomery declared the August 25, 2026 Regular Board Meeting adjourned at 7:29 PM.