2026.09.29 Policy Committee Meeting Minutes

MINUTES OF THE POLICY COMMITTEE MEETING OF
THE ZION-BENTON PUBLIC LIBRARY DISTRICT

September 29, 2026

1. Call to Order
   Board Secretary called Policy Committee Meeting to order at 5:32 PM.
   Present: A. Onan, K. McCoy*, N. Peterson, K. Pickenpaugh*, M. Martin* (entered later)
   Absent: T. Adams, T. Montgomery
2. Comments By Visitors

• Approval of Minutes
  None, previous committee meeting minutes are approved at the next Regular Meeting following the committee meeting.

1. New Business
   1. Food and Drink Policy
      The committee recommended approving the policy as presented.
   2. Per Diem Travel Expenses
      The committee discussed the amounts of the per diem and decided on $80.00 per day with no meal breakdowns.
   3. Travel Policy
      The committee discussed the policy and recommended removing the word annual and replacing it with daily in the Meals paragraph.
   4. Routine Banking Transactions
      The committee recommended approving the new policy as presented.
   5. Surplus Property
      The committee recommended approving the policy as presented.
   6. Holiday Closing
      The committee discussed adding Thanksgiving Eve and the Sunday after Christmas 2027 as holidays for eligible staff. They also recommended closing at 5 pm on Thanksgiving Eve. They recommended approving the policy as presented with changes discussed.
2. Adjournment
   Secretary K. Pickenpaugh adjourned the meeting at 6:15 PM.