02/26/08 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
FEBRUARY 26, 2008

President Rich called the meeting to order at 6:32 p.m.

ROLL CALL: Present: Mr. Andersson, Mr. Hughes, Mrs. Mull, Ms. Ower, Mr. Rich, Mrs. Smith, and Mrs. Taylor.
Absent: None.

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Susan Clark, Adult Services Coordinator; Carol Cramer, Youth Services Coordinator; and Rosemary Kauth, Circulation and Technical Services Coordinator.

AGENDA: The agenda was presented.
MOTION: Mr. Andersson moved to adopt the agenda as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the January 22, 2008 regular meeting were presented.
MOTION: Mrs. Taylor moved to approve the minutes of the January 22, 2008 regular meeting as presented.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

TREASURER’S REPORT: The Treasurer’s Report dated January 31, 2008 was presented.

BILLS: The bills for January/February were presented.
MOTION: Mrs. Smith moved to approve payment of checks #31750 through #31829 and a wire transfer, with checks #31757 and #31823 being void, in the amount of $185,380.76.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

INVESTMENTS: There were no investments.

REPORTS: There were no Finance Committee, Executive Committee, or NSLS Representative reports.

Mrs. Smith reported that the Friends Basket Raffle and Mystery Play were lucrative – the Friends made a profit of $1341.

Mrs. Mull reported that the After School Program had a guest storyteller, Ms. Ower, and the kids loved her. The kids then made up their own story using items Mrs. Mull provided.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for January. Mrs. Mull asked if Web site statistics were included in the report and Ms. Hilyard responded they were on page 4. Ms. Caldara noted the Web site software does not count pages that same as the old software, so statistics appear to be down. Ms. Hilyard thanked all Trustees who attended the Chamber of Commerce Dinner.

Ms. Hilyard reported that she and Ms. Caldara had a productive meeting with Mr. Abulghani Alchaar, Ms. Hoda Alchaar and Tricia Kemling, staff attorney with the Council for American-Islamic Relations on February 25, 2008 regarding the incident in June when Ms. Alchaar was asked to lower her hoodie while in the library.

Accentuate the Positive – Ms. Hilyard reported that the Black History Month Read-In and Black History Celebration were successful. Mrs. Taylor expressed thanks to Carol Cramer for the excellent job she did organizing the events. Mr. Hughes expressed thanks for hiring performer Maggie Brown, stating that he learned more about American history. He is looking forward to more programs. He also expressed his thanks to Mrs. Taylor for her work on the Human Relations Committee. Ms. Hilyard noted that the staff were celebrating Jeans Day and all proceeds would be donated to the Boy’s and Girl’s Club.

COMMUNICATIONS: The following communications were presented:

• Sample promotional materials for Jean’s Day and Check it Out.
• An article from the Pioneer Press about the NSLS Legislative Breakfast. ZBPL was represented by Tom Jones, Rosemary Kauth, Beverly Mull, Megan Ower, and Stephanie Smith.
• An article from the Zion-Benton News about the National Black History Month Read-In.
• A thank you note from East School for the donation of hats, gloves, and scarves from the mitten tree collection in December.

NEW BUSINESS: Mr. Rich recommended a 15-minute recess so the Architect Selection Committee could briefly meet.
MOTION: Ms. Ower moved to recess the regular board meeting.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The Board reconvened at 7:19 p.m.

The Architect Selection Committee recommended engaging the services of Frye, Gillan, Molinaro (FGM). Mr. Andersson asked for clarification about the scope of the project. Ms. Hilyard explained that FGM would be hired to design a more usable, welcoming lobby area.

MOTION: Mrs. Smith authorized Ms. Hilyard to enter negotiations with Frye, Gillan, Molinaro Architects to provide lobby redesign services.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Ms. Hilyard noted that she has filed a letter of intent with the Illinois State Library for a construction grant.

Mr. Rich encouraged Trustees to attend the Reaching Forward Conference in May.

ADJOURNMENT:
MOTION: Ms. Ower moved to adjourn the meeting.
Second: Mrs. Taylor.
Roll Call: Aye: Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 7:35 p.m.

Approved: March 18, 2008

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara