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05/25/10 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
MAY 25, 2010

President Tom Rich called the meeting to order at 6:31 p.m.  Mr. Rich appointed Mrs. Mull as Secretary Pro Tem.

ROLL CALL: Present: George Andersson, Lauren Fleming, Dana McCarthy, Beverly Mull, Tom Rich. Absent: Brenda Harris and Stephanie Smith.  Staff present: Tara Caldara, Susan Clark, Nann Blaine Hilyard, Rosemary Kauth, Tim Veit and Stacy Johnson.

AGENDA: Mr. Rich presented an amended agenda.
Motion: Mrs. Mull moved to adopt the amended agenda. Second: Mr. McCarthy.  Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

COMMENTS BY VISITORS: Tim Veit and Stacy Johnson presented a slide show they created about the library for their community visit to Zion Senior Cottages.

MINUTES: The minutes of the April 27, 2010, meeting were presented.  Ms. Hilyard noted that comments by visitors should state: “Quintin Veasley, a member of Alpha Phi Alpha Fraternity, Inc., expressed interest in that organization starting a reading program or being of any service that they can be of assistance with the youth of the library.”
Motion: Mr. McCarthy moved to approve minutes from the April 27, 2010 meeting as corrected. Second: Mrs. Mull.  Roll Call: Aye: Fleming, McCarthy, Mull, Rich. Nay: -0- Abstain: Andersson Motion carried.

TREASURER’S REPORT: The treasurer’s report dated April 30, 2010, was presented.

BILLS: The bills for April were presented.
Motion: Mr. Andersson moved to approve payment of checks #33925-33994, with check #33932 being void, in the amount of $216,169.77. Second: Mr. McCarthy.  Roll Call: Aye: Andersson, Fleming, Harris, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

INVESTMENTS: There were no investments.

REPORTS:

Ms. Hilyard reported that the Friends are assisting with the After School Program end-of-year trip and that they made $75 at the Plant Swap Bake Sale.

Mrs. Mull reported that the After School Program will take its end-of-year trip to Navy Pier on 6/5/10.

Ms. Hilyard reported on the status of NSLS, which plans to lay off staff and suspend services at the end of May.  Directors have been meeting and corresponding to attempt to collect enough donations from public libraries to create a three-month emergency fund to keep van delivery operable using existing NSLS staff, vehicles and facilities.  The latest news (as of 5/25/10) is that the NSLS board will work to expedite a merger with the DuPage Library System.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for April and early May.

Ms. Hilyard presented the update of the strategic plan, which was adopted in 2008 for 2008-2011.  Nearly all of the activities in the plan have been accomplished. Some were one-time; others are ongoing.  Ms. Hilyard asked that the trustees present her with suggestions for activities for 2010-11.

Accentuate the Positive: Ms. Kauth reported that she received unsolicited compliments about Allen Gordon and Luis Martinez, while out in the community on 5/25/10.

COMMUNICATIONS: The following communications were presented:

  • Compliments for employees Pat, Robyn, Carol C., Elsie, Ed and Tom.
  • A response to a comment about the size and cost of coffee in ZBistro.
  • An article quoting Ms. Hilyard from the Blue Cross/Blue Shield of Illinois newsletter.
  • A thank you letter from the library  to ZBTHS for the concert performed on 5/19/10 by the ZBTHS chorale under the direction of Alice Belmont.
  • The library’s advertisement (“We geek theater”) in the Christian Youth Theater program for The Sound of Music.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ms. Hilyard requested that the board approve $4,958 to pay for a three-month participation in van delivery. Motion: Mrs. Mull moved to approve $4,958 to pay for a three-month participation in van delivery.  Second: Ms Fleming. Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard presented a remodeling update and recommendation.  It was the consensus of the board to proceed with the computer stations and chairs, the canopy top and the internet express station, and to postpone the youth services desk, ‛tween area and chalkboard.  The postponement is a combination of high cost and that there is not an imminent need.

A Resolution of Appreciation to Sarah Ann Long for her creative and visionary leadership and to the North Suburban Library System staff for their expertise.
Motion: Mrs. Mull moved to adopt the Resolution of Appreciation.  Second: Mr. McCarthy. Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

ADJOURNMENT:

Motion: Mrs. Mull moved to adjourn the meeting.  Second: Mr Andersson.  Roll Call: Aye: Andersson, Fleming, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 8:00 p.m.

Approved:  June 22, 2010
Signed:  Beverly Mull, President Pro Tem
Attest:  Brenda Harris, Secretary
Recording Secretary:  Tara Caldara