06/19/07 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
June 19, 2007

President Thomas Rich called the meeting to order at 6:34 p.m.

ROLL CALL:
Present: Mr. Andersson, Mr. Hughes, Mrs. Mull, Ms. Ower, Mrs. Smith, Mrs. Taylor, Mr. Rich.
Absent: None

Also present were the following: Nann Blaine Hilyard, Director; Tara Caldara, Administrative Services Coordinator; Carol Cramer, Youth Services Coordinator; Rosemary Kauth, Circulation and Technical Services Coordinator; Pat Jones, Youth Services Associate; and visitors, Pastor Betty and Anthony Mull.

AGENDA: The agenda was presented.
MOTION: Mrs. Taylor moved to adopt the agenda as presented.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

COMMENTS BY VISITORS: There were no visitor comments.

MINUTES: The minutes of the May 22, 2007, regular meeting were presented.
MOTION: Mrs. Mull moved to approve the minutes of the May 22, 2007, regular meeting as presented.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Treasurer’s report: The Treasurer’s Report dated May 31, 2007, was presented.

BILLS: The bills for May/June were presented.
MOTION: Mrs. Mull moved to approve payment of checks #31116 through #31182, with check #31119 being void, in the amount of $189,404.85.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Investments: There were no upcoming investments.

REPORTS: The Finance Committee met on June 7, 2007. The 2007-2008 Budget Proposal will be discussed under New Business.

Ms. Ower, NSLS Representative, reported that she is now serving on the board for the Library Partnership Trust and that NSLS is experimenting with a 15-foot delivery truck and shelving configurations.

Mrs. Mull reported that the Focus Group After School Program had a trip to the Shedd Aquarium, which was funded by the Friends of the Library. Seven children and three adults attended.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical and narrative reports for May. Ms. Kauth reported on the Buzz Marketing program and invited Trustees to Susan Finch’s retirement party on July 2, 2007. Mrs. Caldara asked for volunteers to work the shared library booth at the Lake County Fair.

COMMUNICATIONS: There were no communications.

IX. UNFINISHED BUSINESS: There was no unfinished business.

X. NEW BUSINESS: The 2007-2008 Budget Proposal was presented. President Rich recommended that the salary portion be tabled until Executive Session. Mrs. Hilyard reviewed the proposed budget.
MOTION: Mrs. Smith moved to approve the 2007-2008 Budget Proposal, excluding items relating to Personnel—Salaries & Bonus.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Authorize Treasurer to Approve Final List of Bills for FY06/07.
MOTION: Mrs. Taylor moved to authorize the Treasurer to approve the final list of bills for FY06/07.
Second: Mrs. Smith.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Mrs. Mull presented an appeal to the committee’s recommendation to retain George Washington Carver, by Peter Towne. A lengthy discussion ensued.

President Rich called a break at 7:55 p.m. per Mr. Hughes’ suggestion.

The Board reconvened at 8:05 p.m. and the discussion continued.

MOTION: Mrs. Smith moved to support the committee’s recommendation and retain George Washington Carver, by Peter Towne.
Second: Ms. Ower.
Roll Call: Aye: Andersson, Ower, Smith, Rich. Nay: Hughes, Mull, Taylor. Abstain: -0-
Motion carried.

EXECUTIVE SESSION: The Board went into Executive Session at 8:10 p.m. to discuss items relating to the 2007-2008 Budget Proposal: Personnel—Salaries & Bonus.
MOTION: Mrs. Smith moved to enter an Executive Session in accordance with 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library District, and invited Ms. Hilyard to attend.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting reconvened in open session at 8:25 p.m.

Mrs. Hilyard reported that the state minimum wage would increase from $6.50 to $7.50 per hour, so all staff earning less than that will automatically get the increase. Other recommendations were presented to the Board.

MOTION: Mrs. Mull moved to approve a 3% cost of living increase, effective July 1, 2007, for all employees who have been in their present position for one year or longer; employees who started after July 1, 2006, will receive a 3% increase as of the one-year anniversary of their date of hire, provided they have successfully completed their probationary period.
Second: Mr. Andersson.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

MOTION: Mrs. Taylor moved to approve a .05% increase to all staff who have meet the continuing education requirement, effective July 1, 2007, for all employees who have been in their present position for one year or longer; employees who started after July 1, 2006, will receive the .05% increase as of the one-year anniversary of their date of hire, provided they have successfully completed their probationary period.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

MOTION: Mrs. Mull moved to approve a one-time 3% bonus for employees who have completed the six-month probationary period, to be based upon the employee’s normal weekly schedule; and to prorate the bonus to the starting month, for employees who started after July 1, 2006.
Second: Mrs. Taylor.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

Adjournment:
MOTION: Mrs. Smith moved to adjourn the meeting.
Second: Mrs. Mull.
Roll Call: Aye: Andersson, Hughes, Mull, Ower, Smith, Taylor, Rich. Nay: -0- Abstain: -0-
Motion carried.

The meeting adjourned at 8:45 p.m.

Approved: July 24, 2007

Signed: Thomas Rich, President
Attest: Megan Ower, Secretary

Recording Secretary: T. Caldara