ZB Library
Página en Español

09/26/11 Minutes

MINUTES OF THE REGULAR BOARD MEETING OF THE ZION-BENTON PUBLIC LIBRARY DISTRICT
September 26, 2011

President Thomas Rich called the meeting to order at 6:33 p.m.

ROLL CALL: Present: Mary Martin, Dana McCarthy, Beverly Mull and Thomas Rich. Absent: George Andersson, Jessica Keddy and Beverly Mull. Staff present: Nann Blaine Hilyard, Tara Caldara, Susan Clark, Rosemary Kauth and Tom Jones. Visitor present: Stephen Miller, Robbins Schwartz Nicholas Lifton & Taylor Ltd.

AGENDA: Mr. Rich presented the agenda and amended it to add item VI.b To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library.
Motion: Mrs. Mull moved to adopt the agenda as amended. Second: Mr. McCarthy. Roll Call: Aye: Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

A hearing on the Combined Budget and Appropriation Ordinance was conducted. The notice of the hearing was duly published. No written comments were received, nor did anyone come to the meeting to address the Board regarding Ordinance 11/12-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2011, and Ending June 30, 2012.” Mr. Rich declared the hearing closed.

* Mrs. Keddy entered at 6:35 p.m. and Mr. Andersson entered at 6:37 p.m.

COMMENTS BY VISITORS: There were no visitor comments.

EXECUTIVE SESSION: The Board went into Executive Session at 6:36 p.m.
Motion: Mr. McCarthy moved to enter an Executive Session to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, and to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Zion-Benton Public Library, and invited Ms. Hilyard, Ms. Caldara, Ms. Clark, Ms. Kauth, Mr. Jones and Mr. Miller to attend. Second: Mrs. Martin. Roll Call: Aye: Keddy, Martin, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Clark, Ms. Kauth, Mr. Jones and Mr. Miller were all excused at 6:56 p.m.  The meeting reconvened in open session at 7:00 p.m.

Motion: Mrs. Mull moved to advance Carol Cramer’s 2012 Time Off Benefits and allow them to be used in 2011, as needed. Second: Mrs. Martin. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0-. Motion carried.

MINUTES: The minutes of the August 23, 2011 regular meeting were presented. Mr. Rich noted that the minutes erroneously stated “* Mr. Rich entered at 6:49 p.m. Mrs. Smith transferred presidential duties to Mr. Rich.”
Motion: Mrs. Mull moved to approve minutes from the August 23, 2011 regular meeting as corrected. Second: Mrs. Keddy. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0-. Motion carried.

TREASURER’S REPORT: The treasurer’s report dated August 31, 2011 was presented. Ms. Hilyard reported that two investments have been made:

  • First Business Bank-Milwaukee CD for $245,000 maturing on 2/29/2012 for a rate of 1.24%.
  • First Business Bank-Madison CD for $245,000 maturing on 7/7/2012 for a rate of 1.09%.

BILLS: The bills for August/September were presented for approval.
Motion: Mrs. Mull moved to approve payment of checks #35017-#35092, with check #35035 being void, and wire transfers, in the amount of $179,553.42. Second: Mrs. Martin. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

REPORTS: There were no finance committee or Friends of the Library reports. Ms. Mull reported 15 students in the After School Program.

LIBRARY DIRECTOR’S REPORT: Ms. Hilyard presented the statistical, narrative, and incident reports for August.

Accentuate the Positive: LibraryPalooza was a huge success. The Book Sale went well and the Boy Scouts were happy with concession sales. Mr. Rich stated that staff did a wonderful job. Ms. Hilyard presented the posters from the Monitor’s activity, where kids retrieved rules and pasted them on the appropriate poster – Written Rule? or “Just What You Should Do?”

COMMUNICATIONS: The following communications were presented:

  • A response to a patron complaint about the web site changing again. [It was a DNS setting issue that was resolved.]
  • A response to a patron complaint about the location of handicapped parking. [According to the city, Gabriel Ave. is not wide enough to accommodate handicapped parking on the street.]
  • A response to a patron complaint about an issue with getting items through interlibrary loan.
  • A copy of the Young Adult Library Services Association (YALSA) e-news, featuring YALSA’s September Member of the Month, Sarah Dawn Covey.
  • A copy of the Zion Township Fall 2011 newsletter, highlighting a General Assistance Success Story, where the resident stated that he used the Zion-Benton Public Library to study for his CDL test.
  • A copy of the library’s Certificate Regarding Internet Gambling – certifying that the library does not engage in an Internet gambling business, which was part of the necessary paperwork for setting up investments.
  • A copy of the Harbor Shores September/October 2011 newsletter, highlighting library events.
  • Suspension letters for Mejias, Cook and Freeman.
  • Notice of a Community Meeting on Health Care Access at the library on 10/25/11.
  • A compliment for employee Allen Gordon.

UNFINISHED BUSINESS: There was no unfinished business.

NEW BUSINESS:

Ordinance 11/12-O-3 was presented.
Motion: Mr. Rich moved to adopt the Ordinance 11/12-O-3, “Combined Budget and Appropriation Ordinance for the Zion-Benton Public Library District for the Fiscal Year Beginning July 1, 2011, and Ending June 30, 2012.” Second: Mr. Andersson. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

Ms. Hilyard presented a request that trustees approve a transfer of $70,000.00 from the Library Fund to the Special Reserve Fund. This is a planned transfer (approved for the 2011-12 budget).
Motion: Mr. Rich moved to approve a transfer of $70,000.00 from the Library Fund to the Special Reserve Fund. Second: Mrs. Keddy. Roll Call: Aye: Andersson, Keddy, Martin, McCarthy, Mull, Rich. Nay: -0- Abstain: -0- Motion carried.

Mrs. Mull asked about guidelines for use of a group study room. She stated that a friend wanted to use the Adult Group Study room for quiet studying. Ms. Clark explained that the room is reserved for two or more people who need to work together.

Ms. Clark encouraged trustees to participate in the Banned Books Week Video Contest.

Ms. Hilyard asked for volunteers to help plan the library’s 75th anniversary in March 2012. Mr. Andersson and Mrs. Mull volunteered.

Ms. Hilyard encouraged Trustees to sign up for the Antiques Appraisal on November 5.

* Ms. Martin exited at 7:47 p.m.

ADJOURNMENT:
Motion: Mrs. Mull moved to adjourn the meeting. Second: Mrs. Keddy. Roll Call: Aye: Andersson, Keddy, McCarthy, Mull and Rich. Nay: -0- Abstain: -0- Motion carried.

The meeting adjourned at 7:51 p.m.

Approved: October 25, 2011
Signed: Thomas Rich, President
Attest: Mary E. Martin, Secretary

Recording Secretary: Tara Caldara